Accounts PayableGeneral Fixed Assests

FLSA-Non Exempt Hourly Position

Monday - Friday 8 hours per day 40 hours per week

District Office

Accounts Payable & Fixed Assets Specialist

• Receive review and process vendor invoices for payment.
• Match invoices to purchase orders and receiving documentation.
• Verify account coding and budget availability prior to payment processing.
• Prepare and process accounts payable batches in accordance with district procedures.
• Maintain vendor files and payment records.
• Communicate with vendors regarding invoices payment status and account discrepancies.
• Process employee reimbursements and travel claims in accordance with district policy.
• Reconcile vendor statements and resolve billing discrepancies.
• Prepare and distribute annual IRS reporting documents as assigned.
• Assist with month-end and year-end closing procedures.

• Maintain the districts fixed asset inventory system.
• Record acquisitions transfers disposals and retirements of capital assets.
• Assign and maintain inventory tags on district equipment and property.
• Coordinate periodic physical inventory counts and asset verification audits.
• Reconcile fixed asset records with accounting records.
• Prepare reports related to capital assets for auditors and district administration.
• Track federally funded equipment in accordance with grant requirements.
• Maintain documentation supporting asset purchases disposals transfers and depreciation schedules.

• Assist in maintaining accurate accounting records and supporting documentation.
• Prepare reports and spreadsheets as requested.
• Assist with annual financial audits and provide supporting documentation.
• Monitor expenditures and assist departments with budget-related inquiries.
• Maintain confidentiality of financial employee and student information.
• Provide backup support for other business office functions.
• Attend meetings and training sessions as required.
• Perform other duties as assigned.

• Knowledge of accounts payable procedures and accounting principles.
• Knowledge of fixed asset accounting and inventory control practices.
• Knowledge of governmental and school district accounting practices preferred.
• Ability to accurately process a high volume of financial transactions.
• Ability to interpret and apply district policies and financial procedures.
• Proficiency in accounting software Microsoft Excel Word and other business applications.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality.
• Ability to communicate effectively with employees vendors auditors and the public.
• Ability to establish priorities and meet deadlines.

• High school diploma or GED required.
• Associate degree in Accounting Business Administration Finance or related field preferred.
• Three years of progressively responsible accounting accounts payable or financial recordkeeping experience preferred.
• Experience in a school district governmental agency or public sector environment preferred.
• Valid Arizona drivers license preferred.
• IVP Fingerprint clearance card

• Ability to sit for extended periods while performing computer work.
• Frequent use of computers calculators and standard office equipment.
• Ability to lift and carry boxes and materials weighing up to 25 pounds.
• Ability to access storage areas and inventory locations throughout district facilities.

• Office environment with frequent interaction with employees vendors auditors and the public.
• May require occasional travel between district sites to conduct inventory verification and asset inspections.