Job description:
Job Title: Accounts Payable Specialist
Department: Accounting / Finance
About Us:
Servpro Team Cowell is a premier water and fire mitigation restoration and construction company serving
multiple locations across the state of Wisconsin. We specialize in helping property owners recover from
unexpected disasters by providing rapid emergency mitigation and full-scale construction rebuild services.
We pride ourselves on quality workmanship integrity and exceptional customer service during stressful
times.
Position Summary:
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our growing this
role you will be responsible for managing all daily accounts payable functions ensuring accurate job
costing and maintaining strict vendor compliance. Because our projects move quickly from emergency
mitigation to structural rebuilds the ideal candidate must be highly organized comfortable in a fast-paced
construction environment and possess a strong understanding of allocating expenses to specific jobs.
Key Responsibilities
Accounts Payable & Expense Management:
Process verify and route all vendor invoices and subcontractor pay applications for approval in a
timely manner.
Accurately code and enter invoices into the accounting system (e.g. QuickBooks / Sage / specific
software).
Manage and reconcile corporate credit card accounts ensuring all receipts are collected verified and
correctly assigned to the proper general ledger accounts and projects.
Prepare and process weekly check runs ACH transfers and electronic payments.
Reconcile vendor statements research discrepancies and resolve billing issues professionally and
promptly.
Serve as the primary point of contact for all vendor and subcontractor payment inquiries.
Vendor Compliance:
Manage the onboarding of new vendors and subcontractors.
Collect track and maintain up-to-date W-9 forms for all vendors.
Strictly enforce Certificate of Insurance (COI) compliance. Ensure all subcontractors have active and
adequately limited Workers Compensation and General Liability insurance on file before any
payments are released.
Assist in year-end 1099 preparation and reporting.
Job Costing Support:
Work closely with Project Managers and Estimators to ensure all material purchases subcontractor
invoices and credit card expenses are accurately coded to the correct job and cost code.
Aid in the review of job profitability reports by ensuring no job-related expenses are left unassigned or
miscategorized.
Assist the accounting team in month-end and year-end closing procedures by verifying that all AP
and job-costing data is entered and reconciled.
Qualifications & Requirements:
Experience: 2 years of Accounts Payable experience required.
Industry Knowledge: Previous experience in construction restoration or mitigation is highly preferred.
Job Costing Experience: Solid understanding of construction job costing and expense allocation.
Compliance: Familiarity with managing subcontractor compliance specifically W-9s 1099s and
COIs.
Technical Skills: Proficiency in accounting software (e.g. QuickBooks Sage 100 Contractor
Foundation or similar) and Microsoft Office/Excel.
Soft Skills: High level of accuracy strong attention to detail excellent organizational skills and the
ability to communicate effectively with field staff management and external vendors.
Compensation
$45000 to $55000/yr base salary depending on experience
PTO
Health Insurance
Dental Insurance
Vision Insurance
Simple-IRA with 3% match
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Job Location:
Yearly Salary:
Posted on:
Vacancies:
