Accounts Payable Coordinator

About Waterton

Waterton has grown from very humble beginnings with one phone and two desks to the successful nationally recognized real estate investment and management firm it is today. As Waterton has evolved and grown one thing has remained constant - the drive to achieve results by exceeding 30 years Waterton remains passionate about delivering an incredible Resident Experience which we believe is made possible by offering an extraordinary experience for our talented associates. We value performance that delivers experiences that exceed expectations coupled with an unwavering commitment to Investor Guest and Resident service excellence. Overall we are a collection of people who strive daily to find the good and leave it better.

Job Summary

The Accounts Payable Coordinator is responsible for performing accounting and clerical tasks related to the accurate and efficient processing of accounts payable transactions in a multi-entity environment. This role supports timely vendor payments maintains accurate records and ensures compliance with company policy and internal controls across property-level and corporate payables.

How you will contribute to our team:

• Process high-volume invoices end-to-end (receipt review coding verification approvals entry and posting) in accordance with policy delegation of authority and payment terms.
• Validate invoice accuracy (vendor remit-to property/entity amounts tax PO/contract requirements supporting documentation) and resolve discrepancies with vendors and internal partners.
• Maintain timely follow-up on missing approvals rejected invoices and exception queues; document resolution steps to support audit readiness.
• Support weekly payment processing by preparing payment runs verifying payment details and confirming holds/releases per established controls.
• Perform vendor statement reconciliations and research open items (credits short pays duplicate invoices unapplied payments); coordinate corrective actions and reissues/voids as needed.
• Complete and maintain vendor setup/maintenance (W-9/1099 indicators contact/remit updates and ensure required documentation is collected reviewed and retained.
• Monitor vendor status in RealPage/Yardi and resolve open issues; respond to vendor inquiries professionally and within expected turnaround times.
• Generate and review accounts payable aging and exception reports; identify items requiring follow-up and partner with on-site and corporate teams for resolution.
• Assist with month-end close activities AP reconciliation support and documentation requests.
• Prepare and provide supporting documentation for internal/external audits and compliance reviews.
• Participate in process improvement initiatives (standard work automation adoption and training documentation) and complete special projects as assigned.

Knowledge Skills and Abilities

• Associate degree in accounting or business-related field preferred
• Minimum of 3 years of automated accounts payable experience strongly preferred
• Yardi accounting software experience preferred
• Working knowledge of accounts payable best practices internal controls and segregation of duties.
• Ability to accurately interpret invoices contracts and vendor statements; strong attention to detail and data accuracy.
• Proficiency with AP automation/workflow tools and ERP/accounting systems (e.g. RealPage/Yardi) and Excel skills (lookups pivots reporting).
• Understanding of vendor onboarding requirements including W-9 collection 1099 indicators.
• Strong customer service mindset; ability to communicate clearly with vendors and internal stakeholders and manage sensitive/confidential information appropriately.
• Ability to prioritize and manage multiple deadlines in a high-volume environment including month-end close and payment cycles.

How we will recognize and reward you:

At Waterton we recognize that compensation and benefits are important not only to our associates but to their families as well. We offer a wide variety of rewards to meet everyones needs including:

• Competitive compensation and incentive program participation
• Full suite of benefits including Medical Dental Life Disability and even pet insurance.
• 401k match
• Generous paid time off volunteer time off and paid holidays
• A commitment to life-long learning through learning plans that include internal and external training as well as consideration for tuition reimbursement.
• Employee discounts and wellness initiatives like an onsite gym.
• Hybrid work environment (based on business or position needs)

The typical base salary hiring range for this role is $55000.00-$65000.00 per year plus bonus program participation.

The pay range is base pay only and does not include any additional compensation or bonuses that this position may be eligible for. The pay range is approximate and the actual pay may vary depending on related work experience certifications education and other job related factors.

Waterton welcomes all.

Waterton is an equal opportunity applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender perception or identity national origin age marital status protected veteran status or disability status.

Required Experience:

IC