Accounts Payable Clerk-Apex

Primary Role:
The Accounts Payable Clerk supports the Accounts Payable Coordinator in managing and processing all outgoing
payments for the organization. This position is responsible for ensuring that vendor invoices and expense
reports are verified and processed accurately and on time while maintaining complete and accurate financial
records in compliance with company policies and accounting standards.
Qualifications:
High school diploma or equivalent required; Associates degree in Accounting Finance or a related
field preferred
Minimum 1 year of experience in accounts payable or a related accounting role
Proficiency in accounting software (e.g. Sage Intact or similar ERP systems)
Strong knowledge of general accounting principles and accounts payable processes
Experience with Microsoft Office Suite particularly Excel
Skills:
High attention to detail and accuracy in data entry and financial record keeping
Strong organizational and time management skills with the ability to handle multiple tasks and
meet deadlines
Effective written and verbal communication skills for coordinating with vendors and internal
departments
Ability to follow direction and work collaboratively under the guidance of the Accounts Payable
Coordinator
Ability to maintain confidentiality and handle sensitive financial information with integrity
Team-oriented with a cooperative and dependable work style
Duties and Responsibilities:
Receive review and process vendor invoices under the direction of the Accounts Payable
Coordinator
Match purchase orders invoices and receiving documents (three-way match) prior to payment
processing
Assist in preparing check runs ACH payments and wire transfers as directed
Reconcile vendor statements and escalate discrepancies to the Accounts Payable Coordinator for
resolution
Maintain accurate and up-to-date accounts payable records and vendor files
Respond to routine vendor inquiries and escalate complex issues to the Accounts Payable
Coordinator
Support month-end and year-end close processes as assigned including data entry and filing
Ensure compliance with company policies internal controls and applicable regulations
Assist with preparation of 1099 forms and other required tax documentation
Provide documentation and reports to support audits as requested
Perform other accounts payable duties as assigned by the Accounts Payable Coordinator