Accounts Payable

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets databases and do word processing

Proficient in keyboarding 10-key numerical data entry and file maintenance

Ability to communicate effectively

Experience:

2 years accounting-related experience at clerical level

1. Receive and process for timely payment all accounts payable invoices requisitions purchase orders receipts and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
2. Detect and resolve problems with incorrect orders invoices and shipments as needed.

1. Input data into accounting system.
   Records and Reports
   1. Prepare correspondence forms manuals reports and payment authorizations following district standards and requirements.
   2. Compile maintain and file all reports records and other documents as required.
   3. Prepare correspondence forms manuals reports and payment authorizations following district standards and requirements.
   4. Compile maintain and file all reports records and other documents as required.
   5. Maintain vendor files and set up new accounts and make changes as they occur.
   6. Contact vendors to check on supply and equipment availability invoices purchase orders contracts and other issues as directed.
   7. Detect and resolve problems with incorrect orders invoices and shipments.
   Other
   1. Receive incoming calls answer questions and direct calls to the proper party.
   2. Follow district safety protocols and emergency procedures.
   3. Receive and process accident reports and workers compensation claims. File all insurance forms and Texas Department of Insurance Workers Compensation Division (DWC) reports including wage statements first report of injury supplement report and job information in a timely manner.
   4. Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
   5. Communicate with workers compensation insurance carrier doctors nurses campuses and health care providers to enable appropriate processing of claims.
   Supervisory Responsibilities:

   None.

   Mental Demands/Physical Demands/Environmental Factors:

   Tools/Equipment Used: Standard office equipment including personal computer and peripherals

   Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

   Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

   Lifting: Occasional light lifting and carrying (less than 15 pounds)

   Environment: May work prolonged or irregular hours

   Mental Demands: Work with frequent interruptions; maintain emotional control under stress