Accounts Payable (AP) Coordinator

ESP Associates Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally this individual will work in the McClelland Consulting Engineer (MCE) an ESP company Little Rock AR office and will support all ESP office locations.

Primary Responsibilities:

• Coding entering and processing overhead and project invoices for payment
• Distributing all invoices received daily for approval and appropriate coding
• Printing daily weekly and monthly checks for accounts payable and maintaining related filing
• Creating new vendor files in compliance with 1099 regulations
• Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers compensation coverage
• Verifying existing subcontractors certificates of insurance are up to date
• Preparing annual 1099s
• Completing trade reference requests for new vendors/subcontractors
• Assisting with the completion of purchasing documents
• Assisting with and performing research for various external audits
• Filing sales and use tax reports
• Filing accounts payable and other related paperwork
• Reviewing employee expense reports and credit card reports for accuracy
• Reconciling monthly credit card reports

Secondary Responsibilities:

• Performing miscellaneous administrative activities that support the group
• Compiling mileage logs for various external audits
• Assisting with payroll (backup to Staff Accountant)
• Reviewing timesheets for accuracy (backup to Staff Accountant)
• Developing in-depth knowledge of accounting and payroll platforms

Qualifications:

• Ability to self-code invoices appropriately and accurately
• Ability to efficiently review enter and process data into the accounting system
• Minimum of two (2) years of relevant experience
• Experience working in Deltek Ajera
• Must be proactive detailed-oriented and highly-organized
• Intermediate experience with Excel and Word
• Excellent written and verbal communication skills with a variety of people inside and outside the firm
• Ability to work well in a team environment with minimal supervision
• Candidate must be able to pass a drug screen background check and have a satisfactory driving record in accordance with the companys driving (MVR) policy.

Preferred:

• Associates or Bachelors degree in accounting or related degree
• General accounting or Accounts Payable experience
• Unanet experience
• Knowledge of general ledger accounts
• Familiarity of accounting principles and practices
• Knowledge of local and state sales tax laws
• Knowledge of general ledger accounts
• Experience in the Architecture/Engineering (A/E) industry

Key Competencies:Attention to Detail and Accuracy Initiative Planning and Organizing Excellent Communication Skills Problem Analysis and Problem-Solving Skills

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering surveying planning/landscape architecture geosciences environmental subsurface utility engineering and construction engineering inspection.

Through years of dedicated service to our clients ESP has received a designation of 186 on the 2026 ENR Top 500 Design Firm rankings. For the firms primary territory the ENR Texas & Southeast Top Design Firms ESP received a 2026 ranking of 53.

ESP offers an excellent employee benefits package including: