Enter a job title or keyword

Accounts Payable and Finance Specialist

Bay Area Turning Point

Job Location:

Webster, NY - USA

Hourly Salary: USD 19 - 21

Posted: 14 October 2026 (11 days ago)

Application Deadline: 11 January 2027

Vacancies: 1 Vacancy

Job Summary

Job Title: Accounts Payable and Finance Specialist	FLSA Status: Non-Exempt
Department: Finance	Reports to: Finance Director
Effective Date:	Pay Rate: $40000 -$45000 year $19.23-$21.63 hour

The Accounts Payable & Payroll Specialist is responsible for the accurate and timely processing of accounts payable payroll and related financial transactions for Bay Area Turning Point Inc. (BATP). This position supports the agencys daily financial operations by ensuring that vendor payments employee payroll financial records and supporting documentation are processed in accordance with established agency policies and procedures.
HOURS: Full-time 40 hours per week; work schedule as assigned.
Essential Duties and Responsibilities:
1. Accounts Payable
Receive review and process vendor invoices and payment requests.
Verify invoices for accuracy appropriate approvals and supporting documentation.
Enter invoices and payment information into the agencys accounting system.
Process approved vendor payments according to established payment schedules.
Monitor outstanding invoices and communicate payment concerns to the Finance Director.
Process approved employee reimbursements and agency expenditures.
Track agency credit card transactions collect receipts and ensure timely payment of credit card balances.
Maintain organized accounts payable records and supporting documentation.
Review vendor statements and assist with resolving payment discrepancies.
2. Payroll Processing
Prepare and process employee payroll according to established payroll schedules.
Review employee timesheets for completeness and accuracy.
Enter approved payroll adjustments deductions and compensation changes.
Coordinate with Human Resources regarding new hires employee separations and payroll changes.
Review payroll registers and identify discrepancies before final payroll approval.
Maintain accurate and confidential employee payroll records.
Assist with payroll-related reports and basic reconciliations.
Coordinate with the payroll provider to resolve routine payroll processing issues.
Assist with year-end payroll documentation as requested.
3. Expense Coding and Grant Support
Enter approved expense and payroll allocations into the accounting system.
Ensure financial transactions are coded according to instructions provided by the Finance Director and Grants Administrator.
Maintain supporting documentation for grant-funded expenditures.
Provide invoices payroll reports and other financial documentation to the Grants Administrator within established deadlines.
Assist with identifying missing documentation or discrepancies in financial transactions.
Communicate coding questions and allocation concerns to the Finance Director or Grants Administrator.
4. Financial Systems and Recordkeeping
Maintain accurate financial records using agency accounting and payroll systems.
Utilize Smartsheet to monitor purchase requests approvals and payment processing.
Ensure purchase requests include required documentation and approvals before processing.
Maintain organized electronic files for accounts payable and payroll transactions.
Assist the Finance Director with routine account reconciliations and month-end activities.
Support annual audit preparation by providing requested financial documentation.
Follow established agency financial policies procedures and internal controls.

5. Communication and Accountability
Communicate professionally with vendors employees supervisors and other departments.
Respond to routine accounts payable and payroll inquiries in a timely manner.
Independently manage assigned tasks and meet established deadlines.
Notify the Finance Director promptly of errors discrepancies or potential payment delays.
Maintain confidentiality of employee and agency financial information.
Demonstrate dependability professionalism teamwork and attention to detail.
Perform other related duties as assigned.
Qualifications:
Education and Experience
High school diploma or GED required.
Associate degree in Accounting Business Administration Finance or a related field preferred.
Minimum of two years of experience in accounts payable payroll processing bookkeeping or related financial administration.
Experience using accounting software and electronic payroll systems preferred.
Experience working in a nonprofit organization or grant-funded environment preferred.
Job-Specific Competencies: Knowledge Skills and Abilities
Basic knowledge of accounts payable payroll and accounting procedures.
Proficiency in Microsoft Excel Word and Outlook.
QuickBooks Online experience preferred.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Ability to follow established financial procedures and meet deadlines.
Ability to independently complete assigned responsibilities.
Strong communication and interpersonal skills and ability to maintain confidential information.
Ability to identify discrepancies and communicate concerns appropriately.
Willingness to learn agency financial systems and grant-related documentation requirements.

I have read and understand the essential job functions that have been outlined in the above job description for
Bay Area Turning Point Inc.

Bay Area Turning Point (BATP) believes that equal opportunity for all employees is important for the continuing success of our accordance with state and federal law BATP will not discriminate against an employee or applicant for employment because of race disability color creed religion sex age national origin ancestry citizenship veteran status or non-job related factors in hiring promotion demotion training benefits transfers layoffs terminations recommendations rates of pay or other forms of compensation. Opportunity is provided to all employees based on qualifications and job requirements.

NOTE: It is the policy of BATP not to hire applicants who have received services from our agency within the previous 12 month period.

Required Experience:

Manager

Apply Now