Accounting Operations Manager

• End-to-end ownership of the P2P cycle: requisition PO issuance invoice matching and payment

• Manage PO and invoice issues to ensure timely resolution

• Design and implement a scalable procurement process

• Recommend and implement automated solutions to support P2P

• Vendor onboarding W-9/W-8 collection ensuring valid vendor payment data vendor master data integrity in NetSuite

• Manage relationships with AP-adjacent vendors (e.g. bill pay corporate card providers)

• Monthly AP close activities: accruals aging review partner with FP&A to inform cash planning

• Work with R&D teams to understand projected order volumes and timing

• Sets re-order points and modify as the company expands

• Monitor critical vendors to ensure quoted prices are reasonable including assisting with vendor consolidation and price negotiation related to high volume and high spend items

• Liaise with external vendor and internal customer experience team to reconcile AR on a monthly basis including troubleshooting discrepancies with external vendor

• Generate and send invoices using NetSuite

• Liaise with internal customer experience team to ensure write-offs are recorded into NetSuite timely

Expense Reports and Credit Cards

• Ensure proper onboarding and offboarding

• Timely approval of expenses

• Provide insight and analysis to FP&A on spend

• Work with vendors where needed to negotiate better prices on high spend areas

• Monthly review of financials to ensure accuracy of PO coding to general ledger accounts and departments

• Journal entries and reconciliations for P2P AR expense report accrual credit card accrual

• Demonstrate technical accounting knowledge through leveraging understanding of developments within the business to identify accounting risks in owned accounting areas

• Monthly financial reporting support including flux explanations for P2P AR expense reports credit cards

• Serve as the primary finance internal administrator for NetSuite: timely additions and removals of users user roles/permissions workflow configuration workflow troubleshooting approval routing custom fields/forms reporting

• Own the relationship with NetSuite technical admin support: system changes upgrades custom workflows automation and troubleshooting

• Manage integrations between NetSuite and adjacent systems (expense management procurement/e-sourcing tools banking/payment platforms potentially LIMS-adjacent data feeds for lab spend)

• Own and maintain the corporate approval matrix (spend authority by role dollar thresholds PO vs. non-PO approval paths)

• Own the expense reimbursement policy and T&E program including corporate card administration

• Design and enforce segregation-of-duties controls appropriate for a pre-IPO/pre-commercial dx company preparing for future audit and compliance scrutiny (SOX readiness external audit support)

• Maintain documentation (SOPs process flows) for all owned processes to support internal controls and audit requests

• Partner with lab operations R&D and clinical teams on purchasing needs specific to a dx/life sciences environment (reagents instruments CRO/CDMO spend biospecimen-related purchases)

• Support the Controller and CFO with ad hoc analysis on vendor spend contract terms and cost management opportunities

• Likely people leadership: this role may have 1 direct report(s) performing transactional P2P/AP work

• Experience with improving and automating processes through system reporting improvements and AI tools

Required

• 7-10 years of progressive accounting/finance operations experience including direct ownership of P2P and ERP systems administration

• Hands-on NetSuite experience required (administrator-level configuration not just end-user)

• Experience building or scaling accounting procurement P2P processes in a growing company (50-200 employees)

• Strong understanding of internal controls and segregation of duties

• Comfortable operating without a large team you will be expected to build processes and solutions from the ground up without a team under you

Strongly Preferred

• Life sciences diagnostics biotech or pharma industry experience

• Experience in a pre-commercial or recently-commercial company preparing for SOX compliance or external audit scrutiny

• Exposure to lab operations CRO/CDMO vendor management or clinical trial-related spend

• Experience with P2P solutions integrated with NetSuite (e.g. NetSuite Bill Capture Coupa Airbase)

• Experience with expense management platforms (e.g. ChromeRiver Expensify Navan/TripActions) integrated with NetSuite

Nice to Have

• CPA CMA or other relevant certification

• Prior experience in a company undergoing M&A or strategic transaction diligence (given the level of financial rigor and documentation that entails)