Accounting Coordinator

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Job Description:

Financial Operations at Madison College is seeking an Accounting Coordinator. This position provides financial transaction and account support by managing third-party billing accounts receivable and student financial transactions to ensure accurate processing and compliance with institutional and regulatory requirements.

The Accounting Coordinator will be responsible for maintaining sponsor authorizations processing sponsored tuition and fee charges preparing invoices for federal state and other sponsoring agencies reconciling general ledger accounts processing deposits and chargebacks and resolving financial discrepancies.

Success in this role requires knowledge of accounting principles third-party billing accounts receivable and policies governing student financial accounts. The ideal candidate will demonstrate strong attention to detail the ability to analyze financial information manage multiple priorities meet deadlines and accurately resolve billing and account concerns in a fast-paced environment.

Position Details:

• Schedule: This is a full-time position 40 hours per week 52 weeks out of the year with standard hours Monday through Friday 8:00am 4:30pm. This position offers a hybrid work option with 2-days in office and 3-days remote subject to change in accordance with Madison College policy.
• Benefits: Madison College offers an excellent benefits package including vacation holidays health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). We also offer tuition reimbursement and professional development funds to support your growth.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve address challenges and develop innovative solutions. Come be part of our great team!

This position will be open until filled with the first review date of July 132026 at 11:59 pm. After this date the recruitment may close without further notice.

Required Documents (2):

• Resume
• Cover Letter

*Failure to include these documents by the first consideration date will result in the disqualification of your application.

Accountabilities:

• Maintains accurate third-party billing records by entering and tracking sponsor authorizations in the student financial system to ensure timely processing and compliance.
• Processes tuition and fee transactions by transferring sponsored student charges to appropriate receivable accounts ensuring financial accuracy and proper account management.
• Prepares and submits third-party invoices to federal state and other sponsoring agencies facilitating timely payments and reconciliation of accounts.
• Monitors and reconciles third-party general ledger accounts to maintain financial integrity and resolve discrepancies.
• Responds to inquiries from sponsors and internal staff regarding third-party invoices providing accurate information and resolving billing concerns.
• Processes invoices and deposits for general receivable accounts and chargebacks to ensure accurate financial documentation and reporting.
• Verifies and assists in preparing daily deposits for submission to the bank ensuring compliance with financial policies and procedures.
• Supports students by responding to general account inquiries via phone and email providing guidance on account balances billing and financial policies.
• Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge Skills & Abilities:

• Knowledge of accounting principles including third-party billings and accounts receivable.
• Knowledge of federal state and institutional policies related to student financial accounts.
• Skill in analyzing financial data identifying discrepancies and resolving billing or account issues effectively.
• Ability to manage multiple processes meet deadlines and maintain accuracy in a fast-paced environment.
• Ability to provide effective customer service and resolve concerns.
• Skill in engaging positively with all populations and communities contributing to a safe and inclusive learning and work environment.
• Skill in effectively and respectfully communicating with others.

Minimum Requirements:

Education:

• Associates degree or equivalent relevant work experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.

Work Experience:

• 0-2 years of relevant work experience.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline .

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Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at or Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI 53704 (608) 246.5221