Accounting AssistantReceptionist

Engineered Cooling Services (ECS) the Southeasts leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS our people are our most important resource. We continually strive to attract the best employees in the industry by offering competitive salary advancement opportunities excellent benefit packages and multi-level training opportunities.

Position Description

Accounting Assistant/Receptionist will handle a variety of personnel related administrative duties. Ensuring smooth communication and prompt resolution of all queries and handling confidential matters supporting with daily administrative tasks and assisting in coordinating processes and relevant documents along with other administrative duties.

Serve visitors by greeting and directing them appropriately

Notifies company personnel of visitor arrival

Answering screening and forwarding incoming phone calls

Receiving and sorting daily mail

Order front office supplies and keep inventory of stock

Perform other clerical receptionist duties such as filing photocopying scanning transcribing and sending out mailings.

Create and maintain various spreadsheets

Enter check payments against outstanding invoices

Review and correct accounts payable entries in automated system

Accounts Payable Data Entry

Daily Collection Calls

Review and maintain monthly invoices

Make monthly utility payments

Make toll payments

Required Hours: 8 am-5 pm

Benefits

The following is a brief overview of the companys benefits program:

Major health and dental insurance

Life insurance

Long term disability

401K with company match

Paid sick vacation and holidays (8)

Professional training and industry certification

Referral incentives

Continuing education reimbursement

The following qualifications along with individuals previous work experience will be considered by the company when evaluating applicants:

18 years of age or older

Proficient in Microsoft Word Excel Outlook PowerPoint and Adobe Acrobat

Strong typing skills (60 wpm)

Excellent communication skills

Able to understand written and spoken instructions

Great organizational skills

High school diploma