Accounting Assistant 2

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

PER EXECUTIVE ORDER 2026-02 ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st 2026. Please refer to the link for more information: State Treasurers Office is hiring for an Accounting Assistant 2 in Carson City NV. The position serves as a subject matter expert for the Check Distribution Program where they are responsible for assisting internal and external agencies with check printing special handling requests check research and return to sender checks; reconcile all outside bank account statements daily; serve as the primary contact at the Cash Management front office window assisting visitors to the office and the Cash Management main phone line; and the incumbent is responsible for providing the following Cash Management services: internal checks received prepare the courier services deposit for daily pickup order banking supplies for agencies statewide and order office supplies. Incumbent is expected to provide the highest level of customer service solutions and support.

Two or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

1. Receive review verify and process accounts payable and receivable documents.
2. Receive payments match payment to receivable due and prepare receipts.
3. Review timesheets for completeness authorized signatures correct calculation of hours adequate leave balances and attachment of required documentation.
4. Verify charges and bill the appropriate account apprise debtor of their liability and assist in collection of past due accounts.
5. Balance account information verify totals with back-up data identify discrepancies and identify and refer adjustments and/or correct records.
6. Develop spreadsheets for tracking organizing and reporting account related data.
7. Perform data input and record organize track report and verify financial information.
8. Reconcile bank statements identify exceptions and resolve routine problems.
9. Compose correspondence and provide financial accounting data and other information.
10. Process budget and accounting documents by encoding accounting distribution data.
11. Verify budget authority for expenditures accuracy of billing claims and authorized signatures.
12. Transfer accounting data to appropriate accounts journals or ledgers to summarize agency and/or program financial accounting information.
13. Assign a budgetary account code and post to revenue and receivable accounts.
14. Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
15. Prepare and make daily deposits and balance monies journals and deposit forms.
16. Reconcile internal accounting records and reports to Controllers reports and balance and prepare documents to make reconciliation.
17. Serve as liaison with central pay center staff investigate and correct errors prepare time adjustment sheets enter payroll data and maintain related records.
18. Access account information to respond to inquiries from clients or vendors.
19. Perform related duties as assigned.

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.

Knowledge of:

• Applicable federal and State laws regulations and agency policies and procedures; accounts payable and receivable procedures.
• Clerical accounting and financial recordkeeping; applicable accounting codes.
• Payroll practices and procedures; tracking organizing and reporting accounting related data.

• Identify and apply established budgetary and financial recordkeeping requirements for the maintenance of accounts.
• Compile and summarize data for agency reports; distribute expenditures to subordinate accounts.
• Use established formulas to complete accounting documents and develop spreadsheets; prepare and process travel arrangements and claims.
• Recognize problems or discrepancies in payroll accounts payable or accounts receivable data and payroll coding and resolve and make corrections.

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.