Accounting and Billing Specialist

Location: On-site

Schedule: MondayFriday 8:00 AM 5:00 PM

Master Machining Inc. (MMI) is seeking an experienced Billing and Account Specialist with strong data entry skills to join our fast-paced manufacturing environment. This role is critical to maintaining accuracy organization and communication across customer and vendor invoicing and internal operations.

Our culture and core values require someone with a strong work ethic exceptional attention to detail and the ability to manage multiple tasks and shifting priorities. The ideal candidate is personable organized driven focused dependable and thrives in a hands-on office environment.

Key Responsibilities & Duties

• Responsibilities include but are not limited to:
• Enter all vendor invoices and credits
• Create and issue all customer invoices
• Reconcile missing transactions between the bank and our systemdaily
• Reconcile missing credit card transactions into the system daily
• Perform an end of week report foropen orders with vendors
• Assist in entering all data from second company at the direction from the CFO
• Answer a multi-line phone system and provide general office support
• Maintain office organization including: Filing sales folders in numerical order.
• Assisting team members with administrative and operational tasks as needed
• Perform high-volume data entry (this is a required and critical function of the role)
• Maintain exceptional numerical and document organization essential to MMIs operations
• Communicate clearly and professionally with internal teams and customers
• Participate in office cleaning duties on a rotational schedule (sweeping vacuuming bathroom upkeep dusting trash removal)
• Bring positive energy to the workplace and contribute as a team player and motivator

Required Skills & Qualifications:

• Data Entry: Minimum 5 years (Required)
• Customer Service: Minimum 3 years (Required)
• Microsoft Outlook: Minimum 2 years (Required)
• Strong organizational skills with attention to numerical accuracy
• Excellent verbal and written communication skills
• Quick learner with a systems-oriented mindset
• Proficiency in Excel Word Microsoft Teams and PDF software
• Ability to work independently and collaboratively in a fast-paced manufacturing environment

Preferred Experience:

• Purchase orders invoicing or manufacturing sales experience

Benefits

• 40 hours of paid vacation after 1 year
• Health dental and vision insurance offered after 60 days
• Paid birthday off
• 401(k) plan eligibility after 1 year of service

Why Join MMI

If you are detail-driven reliable and looking for a role where your daily contributions truly matter MMI offers the opportunity to grow with the company in a highly active positive team environment where there is always something to do and no two days are the same.