Academic Department Associate

Reporting directly to the Chair of Finance this position provides administrative support to the department.

The Academic Department Associate (ADA) exercises discretion and independent judgment in matters of significance to the operations of the Department and is delegated responsibility for the administrative matters internal or external to the Department. Independently and with minimal supervision theADAis responsible for administrative support in the following areas: policies and procedures budgets and expenses class scheduling and enrollment and ongoing day-to-day operations of the Department. TheADAmay be responsible for coordinating training and supervising student workers within the Department. Support to all students faculty and staff members within the Department is expected.

The College of Business Administration (CBA) at the University of WisconsinLa Crosse includes six academic departments and the Small Business Development Center. The CBA has over 3000 students enrolled in one of the eight majors offered. It also offers seven minors andparticipatesin the UW Systems online MBA consortium. Fully accredited by AACSB International the CBA is recognized for high-quality faculty staff programs and students andmaintainsstrong regional and global partnerships. A robustAssurance ofLearning program regularly evaluates undergraduate and graduate outcomes supporting accountability and continuous improvement.

The review of applications starts onAugust 12 2026.Applications received on or beforeAugust 12th areprioritizedand review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually with shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources at .

Budget and Records Management:

• Manage department financial transactions in consultation with the department chair.
• Maintain control of the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Oversee all accounts including grants and faculty start-up.
• Establish and/or maintain proficiency with the software associated with spreadsheets and budgeting software.
  

Miscellaneous:

• Assist faculty in collaboration with the department chair in numerous areas associated with instruction and creativity and scholarship including scheduling rooms computers/software requests grant support etc.
• Occasional administrative support for college-level needs if departmental time demands allow for flexibility.
• Establish and maintain department files.
• Assist with department events and public relations by updating the web site brochures etc.
• Other duties as assigned by supervisor.

Supervision of Student Workers:

• Hire train schedule tasks/hours and supervise student workers.
• Verify and submit hours on the appropriate software and review the budget regularly.
  

Office Management and Administrative Support:

• Represent and act as the first point of contact for the Finance department.
• Serve as a resource for faculty staff and students regarding university rules regulations policies forms and procedures.
• Manage the departmental office including processing mail and ordering supplies.
• Make arrangements for meetings lectures interview candidates workshops and department events.
• Assist faculty with their service obligations related to their university roles (second to primary support for teaching and scholarship).
• Assist with the collection of information/data for departmental reports and Promotion Retention and Tenure committee as needed.
• Manage and coordinate other office activities as they relate to departmental faculty/staff including travel.
• Assist chair of Search & Screen Committee with work related to the recruitment of faculty/academic staff members.
  • Keep appropriate documentation of budgetary needs during the hiring process.
  • Assist in the orientation of new faculty and staff to the department and division.

Registration/Curriculum Management for the Department:

• Assist Chair in creating the class schedule and scheduling classrooms for the semester in response to various parameters i.e. room availability course conflicts faculty schedules enrollment management etc.
• Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to textbook rental and bookstore including assisting faculty with ordering course materials.
• Serve as the department liaison for the administration of the student evaluation of instruction.
• Establish and/or maintain proficiency with the software associated with classrooms course materials curricular and catalog changes and development.
  
  

Finance

$18.00/ hour

• Minimum of high school diploma.

• Administrative support experience.

• Demonstrated experience in the use of software including Microsoft Office Suite email and electronic calendars.

• Demonstrated bookkeeping experience especially pertaining to budget travel and procurement records.

• Demonstrated ability to communicate clearly respectfully and effectively in face-to- face oral written and electronic forms.

• Excellent organizational time management and multi-tasking skills with an attention to detail despite frequent interruptions.

• Demonstrated ability to work independently and collaboratively and set priorities to meet the demands of the position.

• Demonstrated ability to use discretion and good judgment regarding confidential information.

• 5 years administrative support experience.

• Experience in higher education particularly in the UW system.

• Associate degree or professional certification.

• Office management experience.

• Proficiency with software and web-based applications Office 365 and UW System utilized software.

• Knowledge of budget and appropriation structure inventory/record keeping.

• Knowledge of and experience with procedures regarding purchasing purchasing contracts and purchasing cards.

• Ability to plan assign and supervise the work of others (student supervision).

• Willingness to maintain and enhance professional competencies by participating in professional development workshops seminars and training sessions related to current position responsibilities.

• Ability to meet and work effectively with people across multiple levels of the organization.

Required application documents

Cover letter (that addresses the required and preferred qualifications)

CV/ Resume

Adam Stivers

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed First Review Date. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment or if you are not able to complete the application online due to a disability or system problem please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsins Open Records Law. UWL will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or contact the University Police Department at 608.785.9000.

INFORMATIONABOUTYOURBENEFITS
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and good coverage.

• Paid holidays and paid sick days.

• After 5 years of employment you become vested in our retirement system which ensures income post-career.

• Benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.