Academic Coordinator-FS9986 FS9970

OSU-Oklahoma City

Carmela Mendoza

Monday through Friday 8:00am-5:00pm with occasional evenings and weekends.

Regular Continuous/Until Further Notice

$17.92 - $18.64 per hour

For full consideration please include a resume cover letter and contact information for three professional references.

Encourages participants to continue in and graduate from secondary school enroll in post-secondary education or reentry programs in education. Provides program services specific to the needs of adults veteran middle and high school program participants. Performs a variety of office management and clerical duties including data collection and record keeping and updates.

Experience:

• Two years of experience in student personnel services (i.e. in an academic personal and/or career counseling setting).
• Two years of related experience with disadvantaged youth.

Education:

Bachelors degree in Education counseling psychology social work human relations or related field of study.

Certifications Registrations and/or Licenses:

Valid Oklahoma drivers license

Skills Proficiencies and/or Knowledge:

• Strong clerical/administrative support skills.
• Active listening skills essential in the advising role.
• Familiarity with multiple career assessment instruments understanding and interpretation of test scores.
• Accuracy in collecting documentation of data required for annual performance reports.
• Excellent organizational time management and human relations skills.
• High degree of integrity; ability to work in a sensitive highly confidential and professional environment
• Strong interpersonal skills and ability to communicate diplomatically clearly and effectively both verbally and in writing to exchange information give/receive instructions and respond to inquiries appropriately with all students faculty staff and community partners.
• High degree of initiative to work independently and also collaborate in a team environment.
• Demonstrated knowledge of office technologies including but not limited to: office computers fax machines scanners internet Microsoft Office (Word Excel Access PowerPoint Outlook).
• Ability to facilitate student workshops in person or through virtual platforms.
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Education:

Masters in Education counseling or related field.

Experience:

Experience working in a federal TRIO program.

Skills Proficiencies and/or Knowledge:

• Understanding of veterans issues and educational benefits.
• Experience in the administration scoring and interpretation of career assessments.
• Understanding of students who may be 1^st generation low-income and/or disabled.
• Skill in curriculum development and instructional planning that can be used to coordinate and facilitate various workshops.
• Knowledge in using digital platforms to perform job functions.
• Experience as a bilingual English/Spanish speaker.

Essential Job Functions:

1. Execute the goals and objectives of the Educational Talent Search program.
2. Initiate and maintain contact with target schools helping agencies and community organizations.
3. Act as a liaison between the target schools and post-secondary institutions
4. Recruit eligible participants.
5. Provide individual academic guidance and counseling designed to encourage and assist participants in completing a rigorous secondary school program of study.
6. Coordinate all program activities in assigned target schools.
7. Maintain and manage student records and documentation of participants program eligibility need for services services provided and progress.
8. Plan and conduct workshops (either in-person or virtual) related to career exploration college orientation and financial aid awareness.
9. Develop Individual Career and Academic Plans (ICAP) for participants and provide academic planning guidance.
10. Assist participants with admissions and financial aid for college.
11. Assist the Project Director in preparing and gathering data for the Annual Performance Report/Review (APR) required by the Department of Education.
12. Provide early retention intervention activities focusing on 6th-12th grade participants to assist with secondary school completion and postsecondary enrollment.
13. Performs on-going evaluation of the effectiveness of the programs services and monitoring of all program objectives participant retention and activities.
14. Help supervise and transport participants on visits to post-secondary institutions businesses and cultural events.
15. Provide parental involvement workshops on the availability of financial aid FAFSA submission the importance of post-secondary education and other educational topics.
16. Provide academic services designed to encourage reentry of eligible populations into secondary or postsecondary educationincluding dropouts and veterans.
17. Attend staff meetings mandatory training financial aid workshops and a minimum of two professional development each year as assigned by the Project Director.
18. Perform other work-related duties as assigned by the Project Director

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.