26-0188 District Specialist Migrant Education Program Level 3 Categorical Programs

Work Schedule: 6.00 hours per day (8 a.m. - 2:30 p.m.) -208 days per year (Monday - Friday)

Reports To:Director of Instruction & Categorical Programs

Salary:Per Public School Employees negotiated salary schedule Level 3 at TRANSFER REQUESTSWILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Position Control#:0000-3-PL3-18

Account Code: 3.00 hrs

00.00 hrs

Job Summary:

This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.

Minimum Qualifications:

• High School diploma or equivalent
• Two years previous secretarial experience required
• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail Calendar and Drive; InTouch; and Skyward preferred
• Experience and/or training with cultural ethnic and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment the employee may perform all or a combination of several of the following duties:

• Arrange Coverage in Absence of Substitute
• Department Budget (monitor maintain and retrieve information)
• Department Web Page & Social Media (create & maintain)
• Communication (communicate building-department information to staff-public)
• Coordinate Daily Workload of Department Office
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Evaluate & Monitor Expirations & Information for Audit Compliance
• Filing Maintenance & Retention of Records
• Financial Transmittals/Receipt Money
• Manage & Schedule District Facilities & Events
• Paysheets (maintain data & generate reports)
• Prepare and Process District Documents-Forms
• Prior Approvals (create account code & process)
• Requisitions (create account code & process)
• Schedule Department Meetings
• State-Federal Reports/Documents (create & maintain)
• Substitute Online Absence Verification
• Supplies (maintain & order)
• Mail (sort-distribute)
• Receptionist (greet public answer phones)
• Schedule Translator for Meetings
• Student Fines & Fee Management
• Support & Training Building and Department Staff
• Maintain consistent presence at assigned worksite and regular work hours
• Recruiting and requalifying migrant families
• Coordinating and attending school district and community migrant events
• Planning organizing and facilitating PAC meetings throughout the year
• Building relationships with families and providing direct support and outreach
• Coordinating services and collaborating with school staff and community partners
• Work collaboratively with the District communications department to provide up-to-date information to
  families
• Assist families in understanding program services processes and supports
• Attend family engagement activities at the school site or in the community
• Attend relevant professional development opportunities
• Comply with all district policies and procedures
• Perform duties as requested by Administrator

Desired Skills

• Consistently listen write and speak in a clear and concise well-organized manner
• Consistently problem-solve seek new responsibilities proactively prioritize and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect dignity and fairness
• Consistently participate and support team ideas changes and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality

Work Environment:

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.

Evaluation:

This position shall be evaluated periodically by the Department Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the performance of the above essential job functions.

EQUAL OPPORTUNITY EMPLOYER (EOE):

Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment hiring retention assignment transfer promotion and training without discrimination based on race color religion creed national origin sex (including pregnancy and related conditions) sexual orientation gender expression or identity age honorably discharged veteran or military status marital status genetic information the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Executive Director of Human Resources;
• Harassment Intimidation & Bullying: Executive Director of Human Resources;
• Title IX:Executive Director of Human Resources;
• Section 504 and ADA: Executive Director of Special Education and Student Services;

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at . You also have the right to file a written complaint. Address: 4220 80th Street NE Marysville WA 98270.

The Marysville School District is a drug- and tobacco-free workplace.

Classification History:

Job description developed November 2018.

Job description revised Septebmer 2023.

Required Experience:

IC