Project Budgeting Analyst, NPSA-8, DS Kyiv, National Position

Background

UNDP is committed to achieving workforce diversity in terms of gender nationality and culture. Individuals from minority groups indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse any kind of harassment including sexual harassment and discrimination. All selected candidates will therefore undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) works in about 170 countries and territories helping to eradicate poverty reduce inequalities and exclusion and build resilience so countries can sustain progress. As the development arm of the United Nations UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Through partnerships with national regional and local governments civil society and the private sector UNDP strives to support Ukraine in its efforts to eliminate poverty develop peoples capacity achieve equitable results sustain the environment and advance democratic governance.

In Ukraine UNDP has been working since 1993 with the Government and local authorities with partners across the UN system with civil society and with local communities to help identify and develop targeted solutions to the countrys development challenges. We work in close collaboration with several key ministries departments and agencies in a robust integrated manner in three thematic priorities/portfolios:

1. Inclusive Growth and Sustainable Development
   1. Democratic Governance and
   2. Energy and Environment.

Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life unprecedented displacement internally and towards neighbouring countries and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue int he medium to long term up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability and the countrys socio-economic progress could be set-back by almost 20 years. Through its programme implementation UNDP will seek to enhance the resilience of war-affected communities.

As a part of the Strengthening MSME Business Membership Organizations in Ukraine: Phase III (2025-2028) Project the United Nations Development Programme (UNDP) is intervening to design and deliver tailored capacity development support to selected BMOs (Business Membership Organizations). The project aims to boost the resilience and competitiveness of Ukrainian MSMEs supporting inclusive economic recovery and sustainable development. It will align and integrate the BMO sector for better MSME representation strengthen BMO capacities for organizational and financial sustainability and improve public-private dialogue to enhance MSME policies.

In this context UNDP is recruiting a Project BudgetingAnalyst who will ensure administration transparent and efficient management of the budget and transactions for the Project.

The incumbent will accelerate gender equality and womens empowerment with all implementations and promote UNDPs mandate as a gender-responsive organization with zero tolerance for any kind of discriminatory and abusive behavior including sexual harassment sexual exploitation and abuse.

Duties and Responsibilities

The Project Budgeting Analyst will be responsible for the following functions:

the implementation of resource management strategies and adapts processes and procedures focusing on achievement of the following results:

Full compliance with UNDP rules regulations policies and strategies recordkeeping/reporting system and implementation of effective internal controls ensuring proper functioning of a customer-oriented resource administration system;
Continuously review the projects resource utilization and support the preparation of forecasts and periodic disbursement requests to be submitted to the donor;
Supports the development of funding requests;
Review and approve the funding authorization and expenditure certificate (FACE) from partners as and when required;
Facilitate annual audits and spot-checks; and
Regularly monitor exception reports for unusual activities and transactions review anomalies or irregularities and inform the supervisor of the results of the review along with proposed corrective actions.

the management of projects budgets of the optimal cost recovery system focusing on achievement of the following results:

Finalization of the budgetary sections of the update of the progress report and the disbursement request along with preparation of quarterly and biannual forecasts of cash flows and annual cash flows;
Timely review and finalization of enhanced expenditure reports and other ad hoc budgetary reports as required by the project;
Timely preparation of projects budget reviews and provision of justifications for budget reallocation/reprogramming requests;
Preparation and monitoring of budgets regular analysis and reporting on budget approvals and delivery status;
Monitor and ensure that donor contributions are properly transferred to UNDP in a timely manner;
Ensure that disbursements are achieved as per the work plans;
Ensure that advance payments and direct payments are properly reviewed and processed in a timely manner and ensure that payment information is correctly recorded in the Quantum system; and
Maintenance of a proper filing system for records and documents related to project resources.

proper control of project accounts focusing on achievement of the following results:

Ensure analysis and development of proposals for the internal expenditure control system ensuring that the supporting documents processed are matched and completed that the transactions are correctly recorded and displayed in Quantum;
Ensure control on monthly payment orders (MPOs) claims for reimbursement of travel expenses and other entitlements are properly processed and receipt of goods and services and provisioning are properly carried out in accordance with IPSAS and UNDP policies and procedures;
Timely corrective actions on unrecorded vouchers (invoices) including vouchers (invoices) with budget verification errors match exceptions unapproved vouchers;
Timely response to requests from headquarters to resolve data discrepancies;
Support in the development and implementation of asset and inventory management under the project and programme level.

proper projects cash management focusing on achievement of the following results:

Timely review of cash accounts to ensure availability of sufficient funds for implementation and appropriate disbursements;
Timely identification and registration of receipts for the income request;
Timely preparation of monthly cash flow forecasts for use by supervisor.

capacity building and knowledge sharing on resource management matters focusing on achievement of the following results:

Capacity building of implementing partners on overall resource administration;
Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Arrangement
The Project Budgeting Analyst will work under the overall guidance and direct supervision of the Project Manager in close collaboration with the Project and UNDP CO teams.

Competencies

Cross-Functional & Technical competencies

Required Skills and Experience

Equal opportunity

As an equal opportunity employer UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and as such we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission are valued can thrive and benefit from career opportunities that are open to all.

Sexual harassment exploitation and abuse of authority

UNDP does not tolerate harassment sexual harassment exploitation discrimination and abuse of authority. All selected candidates therefore undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDPs guidance for candidates on using AI responsibly in UNDP recruitment and selection

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