Project Associate, NPSA-7, DS DniproMykolaivPoltavaKharkiv, National Position

Background

The United Nations Development Programme (UNDP) is a UN agency that works in about 170 countries and territories helping eradicate poverty reduce inequalities and exclusion and build resilience. It thereby helps them sustain progress and achieve Sustainable Development Ukraine UNDP operates in three programme priorities such as Democratic Governance and Inclusive Social Fabric Inclusive and Sustainable Economic Recovery and Growth and Sustainable Environment and Energy Transformation.

Since the start of the hostilities in 2014 and the full-scale invasion in 2022 UNDP in Ukraine has been present on the ground through its hubs around the country supporting regional and local authorities and civil society partners in their emergency response and crisis management.

Lessons from the past years informed the development of UNDPs Country Programme Document (2025-2029) and the scale-up of the Area-Based Recovery (ABR) Framework. The Frameworks programmatic pillars of Reconstruction Returns Resilience and Reforms are focused on ensuring community recovery and creating conditions for the return to a development pathway in Ukraine.

Addressing the countrys complex reconstruction and recovery requires a holistic systems-based response that empowers all parts of society including government local authorities the private sector and citizens with the capacity and resources to respond effectively. To ensure a whole-of-society approach the framework offers an integrated participatory and inclusive methodology to advance recovery in communities most affected by the war.

In this context the ProjectAssociatesupports effective implementation of operational administrative procurement and financial processes within ABR Projects.Theincumbent isexpected to exercise full compliance with UNDP programming financial procurement and administrative rules regulations policies and strategies as well as implementation of the effective internal control systems.

Duties and Responsibilities

project management assistance by supporting administrative operational and logistical processes:

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
Ensure compliance with procedures frameworks including by learning and applying UNDPs Programme and Operations Policies and Procedures (POPP) and relevant to project activity financial and administrative requirements;
Prepare relevant background materials for use in discussions correspondence and briefing sessions;
Draft meeting minutes translate and interpret from Ukrainian into English and vice-versa;
Ensure efficient travel arrangements are made for the team as required ensuring proper use of UNDP resources;
Assist in arranging appointments organizing meetings events taking minutes of meetings and drafting correspondence for Project Team;
Keep lists of names addresses and telephone numbers of applicable government and non-government partners;
Maintain policy confidentiality and general management files.

financial procurement and human resources processes:

Learn processes and operations of the UNDP Quantum Platform;
Assist in projects financial resources management efficient procurement and logistical services;
Support the elaboration of project work and procurement plans;
Support the timely preparation and submission of progress reports donor reports project reviews financial reports audit reports and any other required project reports;
In accordance with the Annual Work Plan arrange for procurement of equipment supplies and services and ensure timely follow up with procurement requests;
Assist in recruitment processes by reviewing job descriptions job classifications forming vacancy announcements screening candidates and facilitating interview panels;
Maintain leave records and travel plans of the Project staff.

knowledge building and management:

In accordance with the Project Document and in close coordination with the Responsible Parties adhere to the Quarterly and Annual Targets according to UNDP timelines;
Support in organizing Project events;
Synthesize lessons learned and best practices in the project;
Provide high quality interpretation and translation in support of the project as needed.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The incumbent will work under the direct supervision of the Local Governance and Public Financing Specialist and overall guidance of the Head of Area-Based Recovery Programming. The incumbent will be expected to work in close coordination with project teams promoting a client-oriented approach and compliance to UNDP rules and regulations.

Competencies

Cross-Functional & Technical competencies

Required Skills and Experience

Equal opportunity

As an equal opportunity employer UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and as such we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission are valued can thrive and benefit from career opportunities that are open to all.

Sexual harassment exploitation and abuse of authority

UNDP does not tolerate harassment sexual harassment exploitation discrimination and abuse of authority. All selected candidates therefore undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description experience and educational requirements.

Use of AI by candidates

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