Business Support Assistant SC-4

World Food Programme

Job Location:

Kyiv - Ukraine

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

DEADLINE FOR APPLICATIONS

5 August 2026-23:59-GMT02:00 Eastern European Time (Kyiv)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Type of Contract:Service Contract

Unit / Division:Management Services Unit /WFPUkraine

Duty Station: Kyiv

Duration:12months(renewable)

The position isonlyopen toUkrainian nationalsor residents of Ukraine with a legal work permit.

What will you dointhis position

You willcontribute to daily planning and delivery of quality customer-focused administrative services that enable staff in Ukraine operations to deliver food assistance to beneficiaries in line with WFPs strategy. The Business Support Assistant serves as the point person for the products and services teams reporting to the Head of Travel Unit and Head of Management Service.

Why work withWFP Ukraine

The war in Ukraine has had drastic consequences both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians displaced families and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe and almost 3.6million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cashassistanceto support communities affected by the war.This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food.Since March 2022 WFP has distributed food and cashassistanceequivalent to 3.7billion meals to people displaced and affected by the war.

At WFP Ukraine we offer awiderange of benefits and entitlementsand favorable working conditionsfor Service Contract holders.Some of them are:

Competitive salaries per job level

Pensioncontributionadded to net salary

Medical insurance withthepossibility toenrolleligible dependents

Applicable danger pay (revised on quarterly basis)

Annual leave -30 daysper year

18 weeksof parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

1 day per week remote workingoptionwithin the duty station (subject toconditions)

Accessible premises & reasonable accommodation

Learning& developmentopportunities

How can you make a difference

Inthis position you will have to:

Provide support to Kyiv CO staff as a focal point on the interaction between the WFP staff and LL (TCEH) with regard to events maintenance and repair requirements
Support the maintenance of E filing and unit files documents and records in accordance with established systems and processes so that information is current and readily available for the team.
Support for travel arrangements coordinate with travel agent for flight reservation & ticket issuing create Travel Authorization in lieu of WFP travel directives and other related issues.
Support to the protocol unit and UN staff privileges including diplomatic protocol visa for duty travel residential visa custom duty and relevant.
Assist vendor focal point to facilitate vendor registration document and submission process.
Support processing and managing routine administrative tasks in various functional areas to contribute to the effective and timely management of resources.
Provide pre-data analysis and perform other related duties as required.

To join us in saving lives changing lives you will have:

Education:Completion of secondary school education. A post-secondary certificate in Business/Public Administration or other relevant field relating to office management and administration is an asset

Experience:Four or more years of progressively responsible support work experience in general administrative work.Post-secondary education can compensate for some years of experience.For example you will be considered as eligible if you have:

One (1) year of work experiencein combination withaMastersDegree;

Two (2) years of work experiencein combination withaBachelors Degree.

Knowledge & Skills:

Proven theoretical and practical knowledge and understanding of national rules regulations and policies in the area of administration
Has gained experience in administration and applies this to all activities.
Has provided support in leading projects and input into function policies.

Language: Fluency (level C) in both in Englishand Ukrainianlanguages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.
We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.
If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.

Required Experience:

Junior IC

DEADLINE FOR APPLICATIONS5 August 2026-23:59-GMT02:00 Eastern European Time (Kyiv)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin eth...