Workplace Operations Coordinator

Recruitment Fraud Alert

Weve learned that scammers are impersonating Commvault team membersincluding HR and leadershipvia email or text. These bad actors may conduct fake interviews and ask for personal information such as your social security number.

What to know:

• Commvault doesnotconduct interviews by email or text.
• We will never ask you to submit sensitive documents (including banking information SSN etc) before your first day.

If you suspect a recruiting scam please contact us at

About Commvault

Commvault (NASDAQ: CVLT) is the gold standard in cyber resilience. The company empowers customers to uncover take action and rapidly recover from cyberattacks keeping data safe and businesses resilient. The companys unique AI-powered platform combines best-in-class data protection exceptional data security advanced data intelligence and lightning-fast recovery across any workload or cloud at the lowest TCO. For over 25 years more than 100000 organizations and a vast partner ecosystem have relied on Commvault to reduce risks improve governance and do more with data.

Role Overview

The Workplace Operations Coordinator is responsible for delivering a seamless welcoming and well-functioning physical workplace experience. This role oversees day-to-day office operations facilities coordination reception services event and meeting coordination and onsite support to ensure employees visitors and vendors experience a professional and efficient office environment. The ideal candidate is hands-on service-oriented highly organized and proactive.

Key Responsibilities

Office Management & Workplace Operations

• Oversee day-to-day office operations to ensure a well-organized efficient and professional workplace environment
• Conduct regular office walkthroughs to identify maintenance issues safety concerns and opportunities for improvement
• Manage office inventory supplies and equipment; place orders as needed and maintain appropriate stock levels
• Coordinate with building management maintenance teams and service providers to address repairs facilities issues and general upkeep
• Serve as the primary point of contact for office vendors and contractors including cleaners shipping services and other workplace-related providers
• Support workplace health safety and compliance standards in alignment with company policies

• Assist with onboarding new hires by coordinating workspace readiness access credentials and issuing employee badges
• Manage the local visitor management and card access system for the office
• Track and manage workplace-related invoices purchase orders and expense documentation as needed

Reception & Front Desk Responsibilities

• Greet visitors clients and employees with professionalism and a welcoming demeanor serving as the first point of contact for the office
• Answer screen and direct incoming calls emails and general inquiries in a timely and courteous manner
• Manage incoming and outgoing mail packages and shipments; coordinate closely with facilities and shipping vendors
• Maintain a clean organized and welcoming reception area conference rooms and common spaces
• Manage conference room scheduling and ensure rooms are properly set up stocked and equipped for meetings
• Coordinate with Executive Assistants and internal stakeholders to support on-site meetings and events particularly when meeting owners are remote
• Assist with the planning setup and day-of execution of onsite meetings events and employee activities

Administrative & Team Support

• Act as a liaison between Commvault employees and external service providers to ensure clear communication and timely issue resolution
• Provide general administrative support and assist teams with special projects ad hoc requests and operational initiatives
• Support internal communications related to office operations workplace policies and employee updates
• Maintain workplace documentation procedures and checklists
• Identify opportunities to improve workplace processes operational efficiency and the overall employee experience

Qualifications & Skills

• 2 years of experience in workplace coordination office management facilities or similar roles
• Strong organizational and multitasking skills with attention to detail
• Excellent interpersonal communication and customer-service skills
• Comfortable working onsite and handling hands-on operational responsibilities
• Ability to work independently anticipate needs and resolve issues proactively
• Experience coordinating vendors and working with building management
• Proficiency with standard office tools (Google Workspace Microsoft Office; Visitor Management Systems; Service Now ticketing systems a plus)

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