UKLO Administrator

UKLO Administrator
Science and Technology Facilities Council
Salary: 30895 cost of living allowance
Contract Type: 2 year fixed term contract with possible extension
Benefits: 30 days holiday 8 bank holidays 2.5 privilege days exceptional defined average salary pension excellent work life balance
Hours: Full Time/Part Time (minimum 24 hours per week)
Location: Please note: Your homebase will be STFC RAL however you will work from STFC CERN Geneva
Visa restrictions: You must have the right to work in the UK to be considered for this role
Closing date for applications: 20th August 2026

Employees applying for any opportunity which may mean being away from your substantive role for a temporary period of time please refer to the Recruitment Policy and associated guidance (link) for further information in the first instance. If you are made an offer please ensure you liaise with your line manager and the designated HR team as soon as possible in order that implications of any move are clear and understood prior to a move taking place.

Together our scientist technologists engineers and business support team explore theunknown and turn what they find into work that changes the world around us. Whether its sending probes into space or finding new ways to treat cancer everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when youre surrounded by world-leading experts encouraged to constantly learn and empowered to explore your curiosity.

About Us

The Science and Technology Facilities Council (STFC) is one of Europes largest research organisations. By combining world-class facilities with major international collaborations and world-class talent we drive ground-breaking advances in science and technology.

Based at CERN STFCs UK Liaison Office (UKLO) provides critical on-site support for UK scientists engineers and students visiting CERN while serving as the central link to CERN and STFC administrations.

About the Role

This is a high-profile responsible position offering unique challenges in a highly stimulating environment. The UKLO team consists of the Head of Office andthe Deputy Office is managed by the STFC Particle Physics Department on behalf of the UK Particle Physicscommunitythe office supports over 100 academic students and researchers annually.

This role requires a full-time physical presence at CERN and cannot be performed in-person local service delivery is essential tomaintainoperations and preventadditionalorganisational costs.

Key Responsibilities

As part of the UK Liaison Office team:

• Oversee approximately 50 local furnished contact with letting agencies concierges and local tradespeople to resolveemergencymaintenance furniture and appliance appointments and follow up on all issues.
• Manage keys and physically meet all visitors for the two main annual student intakes and exits (September and January). Provide guidance and support to help young researchers transition smoothly to living abroad.
• Financial Administrationduties include processing and paying invoices from various suppliers and letting agencies with all data entered directly into the CERN system.
• Manage the global health insurance provisions for UKRI-funded students andUKuniversitystaff on Long-Term Attachments worldwide liaising directly with insurancebrokers and UK institutes.
• Act as a first point of contact forUK institutevisitorsto CERN providing guidanceand support where necessary.
• Support the Head of the office with daily activities.

Essential Criteria

• Complete fluency in both written and spoken English and French (essential for daily communication with local French/Swiss tradespeople and agencies)
• A valid driving licence is mandatory to visit rented properties across theMeyrin(Switzerland) andPaysde Gex (France) areas.
• Proven experience in an office environment competency in Microsoft Office applications and practical experience handling financial records or invoicing data.
• Strong attention to detail with a proven ability to balance conflicting fast-moving touseinitiative andbe proactivewhen solving problems.
• Outstanding communication and customer-facing skills with a genuine desire toassistothers in a supportive capacity.

Applicants are required to include a CV and a cover letter outlining their suitability for this role.

Employee Benefits

• We are offering a permanent position with a whole host of benefits including:
• 30 days holiday (in addition to 10.5 bank holidays and privilege days).
• Flexible working hours.
• An excellent defined average salary pension scheme.
• Employee shopping/travel discounts.
• Excellent learning and development opportunities.

A Cost-of-Living Allowance is associated with the role while the individual is based at CERN.

We are committed to sustaining a diverse and inclusive workforce. We are invested in creating an environment that is welcoming and supportive of all to help us achieve the highest possible standards in our work and organisation this regard we encourage applications from under-represented groups.

UKRI is an Equal Opportunity & Disability Confident Employer.

Please note: if you will require sponsorship to work in the UK as part of your sponsorship application you (and any dependants travelling with you) will be required to pay costs directly to the UK Home Office for the application before you start your role with us. UKRI is normally able to reimburse some or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information please visit or contact .