Team Assistant

Are you ready tochart your own career path With our refreshed strategy were building on our rich heritage and transforming our business to be more scalable and efficient unlocking the capabilities needed for future success. This includes significantly investing in technology streamlining the way we work and creating an environment where colleagues feel engaged empowered and accountable; where they can show up speak up and perform - because we believe in the difference our work makes.

At a glance:

Location:London - Paddington

Workplace Type:On-Site

Employment Type:Permanent

Seniority:Associate

Join St. Jamess Place Management Services as a Team Assistant in London UK. This outstanding opportunity allows you to be the central coordination point for our leadership team ensuring smooth daily operations and flawless execution of administrative tasks.

• Manage diaries for multiple collaborators using Microsoft Outlook coordinating meetings and appointments.
• Schedule and respond to meeting invitations ensuring relevant collaborators are included.
• Arrange meeting rooms catering and IT/AV requirements to support both in-person and virtual meetings.
• Prepare and distribute meeting agendas papers and notes as required.
• Maintain action logs and track follow-ups supporting timely completion of agreed actions.
• Act as a first point of contact for visitors and internal queries relating to the team.
• Coordinate travel arrangements (primarily domestic with occasional international travel if required).
• Prepare reconcile and process expenses in line with company policy.
• Support procurement processes including raising purchase orders and processing invoices.
• Onboard new employees suppliers and contractors.
• Maintain team documentation shared folders trackers and distribution lists.
• Support the planning and delivery of team events such as town halls off-sites workshops and meetings.
• Assist with onboarding logistics for new team members.
• Support absence tracking holiday approvals and sickness reporting as delegated.
• Work collaboratively with EAs Team Assistants and Operations colleagues across the business.
• Provide flexible administrative support aligned to team priorities and business needs.
• Handle sensitive information with discretion and integrity at all times.

We are looking for an experienced Team Assistant. You are exceptionally organized and diligent capable of managing complex diary commitments and associated tasks seamlessly. Your proven ability to support a busy leadership team and your ambition to contribute to a world-class organization will ensure your success in this role.

• Proven administrative experience in a fast-paced environment.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office particularly Outlook.
• Strong communication and interpersonal skills.
• Capacity to manage confidential information with care.

• Experience in an Information Technology setting.
• Familiarity with procurement processes and expense management.
• Previous experience supporting senior leadership.

Whats in it for you

We reward youfor the work you dowhether thats through our discretionary annual bonus scheme that reflects bothpersonal and company performance competitive annual leave allowance (28 daysplus bank holidays with the option to purchase an additional 5 days) oronline rewards platform with a variety of discounts.
We also havebenefits to support whatever stage of life you are in including:

• Competitive parental leave (26 weeks full pay)
• Private medical insurance (optional taxable benefit)
• 10% non-contributory pension (increasing with length of service)

Reasonable Adjustments
Were an equalopportunities employer and want to ensure our recruitment process is accessibleand inclusive for all if you require reasonable adjustment(s) at any stageplease let us know by emailing us at
Research tells usthat applicants (especially those from underrepresented groups) can be put offfrom applying for a role if they do not meet all the criteria or have been onan extended career-break. If you think you would be a good match for this role andcan demonstrate some transferable experience please apply regardless ofwhether you tick every box.

Whats next

If youre excitedabout this role and believe you have the skills and experience were lookingfor wed love to hear from you! Please submit an application by clickingapply below and our team will be in touch.
As a businessregulated by the FCA we would advise you to familiarise yourself with theconduct regulations and in particular consumer duty obligations prior to aninterview with SJP.

Required Experience:

Junior IC