Team Assistant and Office Manager

Role Overview

ZetaGlobalsEMEA Activation teamoperatesacross LondonParisand Madrid working closely with colleagues in the US. The Partnership Team Coordinator will be based in our London office and report directly to the SVP EMEA.

This role is central to ensuring the smooth day-to-day running of the Client Partnerships team and London office. The successful candidate will coordinate team operations meetings events officemanagementand stakeholderlogisticswhile helpingmaintaina high standard of organisationcommunicationand client experience.

We are looking for someone who is highly organisedproactiveand detail-oriented with the ability to manage multiple priorities independently in a fast-paced client-facing environment. The role works closely with sales marketing and leadership teams and acts as a key point of coordination across internal and external stakeholders.

Key Responsibilities

Executive & Team Support

• Manage complex calendars meetings and scheduling across multiple stakeholders and time zones.

• Coordinate internal and external meetings ensuring accuracy of attendeeslogisticsand communications.

• Proactively manage priorities flag schedulingconflictsand keep stakeholders informed of key deadlines.

Event & Logistics Coordination

• Independently coordinate team meetings client events off-sitesand travellogisticsfrom planning through execution.

• Manage vendors attendee communications eventtimelinesand on-site coordination.

• Ensure high attention to detail and seamless delivery across all events.

Office Management

• Support the smooth running of the London office including office supplies weekly food and snack orders facilities coordination meeting roomreadinessand visitor management.

• Coordinate internal and external office visits ensuring a professional and seamless experience for employeesclientsand guests.

• Assistwith workplace operations onboardinglogisticsand vendor coordination as needed.

Operational Support

• Build structure and organisation across team operations through trackersfollow-upsand process coordination.

• Take ownership of tasks through to completion with minimal direction.

Required Qualifications & Skills

• 3 years of experience in an executive assistant office manager teamassistantor operations coordination role.

• Experience supporting fast-paced client-facingor commercial teams.

• Proven ability to manage complex schedulinglogisticsand events independently.

• Exceptional organisational skills and strong attention to detail.

• Strong written and verbal communication skills.

• Proactive solutions-orientedand able to work independently.

• High levelof professionalismdiscretionand emotional intelligence.

• Proficiencyin Google Workspace and/or Microsoft Office.

Preferred Qualifications

• Experience supporting senior commercial leadership teams.

• Experience managing office operations or workplacelogistics.

• French and/or Spanish language skills are a plus.

What Success Looks Like

• Meetingseventsandlogisticsare delivered accurately and efficiently.

• Stakeholders are well-informed and operations run smoothly.

• Issues areidentifiedearly and resolved proactively.

• The office environment is organised professional and well-managed.

• Tasks are completed with strong ownership and minimal oversight.

BENEFITS & PERKS

• Excellent medical dental and vision coverage

PEOPLE & CULTURE AT ZETA

Zeta considers applicants for employment without regard to and does not discriminate on the basis of an individuals sex race color religion age disability status as a veteran or national or ethnic origin; nor does Zeta discriminate on the basis of sexual orientation gender identity or expression.

Were committed to building a workplace culture of trust and belonging so everyone feels invited to bring their whole selves to work. We provide a forum for employees to celebrate support and advocate for one another. Learn more about our commitment to diversity equity and inclusion here: IN THE NEWS!

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