Team Assistant Amplify U, Trainee

We are looking for a highly organised proactive and enthusiastic Team Assistant to support theUMG Leadershipteam. This is a junior role working closelywith the EA to provide day-to-day administrative coordination and team support across the function.

The successful candidate will gain broad exposure across a global creative business supporting senior leaders and the wider team with diary coordination travel events presentations and general team administration.

This role is ideal for someone looking to build a career within the music industry in a fast-paced collaborative environment.

Key Responsibilities

Team & Diary Support

• Provide diary and scheduling support to senior leaders and team members working closely with the team PAand EA

• Assistwith coordinating meetings across multiple time zones

• Arrange meeting rooms virtual links and hospitality where

• Support preparation of agendas and circulate meeting notes and actions

• Act as a friendly and professional first point of contact for internal and external stakeholders

Travel & Logistics

• Assistwith booking domestic and international travel (flights accommodation transport)

• Help prepare travel itineraries and supporting documents

• Assistvisiting colleagues and international guests withlogistics

• Meetings Communication & Coordination

• Take clear notes in meetings whenand circulate follow-ups

• Support preparation of briefing documents and presentation materials

• Assistwith weekly team updates and internal communications

• Coordinate information flow between Globe International Marketing UK labels and international territories

Presentation & Creative Support

• Creation and formatting of PowerPoint decks for internal and external use

• Assistwith updating creative and market presentation materials

• Maintain shared folders and ensure documents are current and accessible

Events & Team Engagement

• Support planning and delivery of team events market presentations and internal celebrations

• Assistwith guest list management and eventlogistics

• Provide on-site support at Abbey Road Studios or other locations when

• Help coordinate team away days seasonal events and team engagement initiatives

Administration & Systems

• Provide general administrative support acrossthe full team

• Assistwith raising POs processing invoices and tracking basic finance administration

• Support onboarding of new starters (access systems inductions)

• Maintain team documents contact lists and internal trackers

• Assistwith office coordination tasks and liaise with property services where needed

• Production Support

• Provide ad hoc production assistant support on Globe Originals projects when

Skills & Experience

Essential

• Strong organisational skills and attention to detail

• Confident using Microsoft Outlook PowerPoint Teams and Zoom

• Clear written and verbal communication skills

• Ability to manage multiple tasks and prioritise effectively

• Professional approachable and collaborative manner

Desirable

• Interest in music media or the creative industries

• Experience working in a fast-paced team environment

• Experience supporting events or presentations

• Personal Attributes

• Proactive and eager to learn

• Positive solutions-focused attitude

• Calm and adaptable under pressure

• Strong teamplayer with a collaborative approach

• High levelof reliability and accountability