Team Administrator

We are looking for an experienced Team Administrator to support our Infrastructure senior leadership team and partners. 

Job Description

Key day-to-day activities will include the following but not limited to: 

• Acting as a central go-to contact for the SLT and Partners
• Complex diary and inbox management across multiple senior stakeholders
• Coordinating governance forums (SLT meetings) including materials and logistics
• Managing senior stakeholder and client relationships
• Prioritising competing leadership demands and making judgement calls on urgency
• Ensuring follow-up and accountability on leadership actions
• Oversight of service quality and admin delivery standards
• Supporting sensitive or confidential matters with discretion
• Providing ad hoc support requiring judgement and problem-solving
• Tracking and managing actions from leadership meetings
• Planning and delivering events and programmes
• Managing team communications including monthly updates and large distribution lists
• Supporting finance processes (expense validation approvals compliance checks)
• Coordinating multi-stakeholder meetings and logistics
• Managing and triaging shared requests and coordination activities 
• Produce format and amend CVs minutes letters reports presentations and any other documents asrequested 
• Photocopying printing binding and scanning documents as requested 
• Providing day-to-day assistance to the Business Assistants as necessary to contribute to the smooth running of the team 
• Booking meetings & meeting rooms as requested including internal events external events and catering requests 

Qualifications :

Essential Experience: 

• Proven experience in complex diary management
• Excellent written and verbal communication skills  
• Pro-active and approachable well organised innovative and a strong communicator 
• Ability to work under pressure to deadlines manage multiple tasks and ability to prioritise  
• Proficient in Microsoft Word Excel and PowerPoint. 
• Knowledge of construction and/or professional services industry  
• The ability to learn new procedures quickly and liaise with clients and staff on many different levels 
• The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team  
• Customer service / client facing skills
• Experience of dealing with confidential material  
• Experience of supporting event organisation 
• Experience of basic finance administration/system e.g.: invoicing purchase ledger. 

Desirable Experience: 

• Experience working in Dynamics365 
• Egencia

Key attributes: 

• Resilient can-do attitude  
• Diligence with great attention to detail 
• Excellent organisational and administrative skills 

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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Please find out more about us at  control responsibilities may be part of this role which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time