Talent Acquisition Coordinator

Join Hamilton Lane a global leader in private markets as we scale to meet the demands of our growing client base. Here youll work with ambitious highperforming teams built on integrity candor and collaboration backed by our market-leading data and technology. We invest heavily in our people and our partners giving you the platform to enrich lives safeguard futures and grow your career.

What We Do
As one of the largest private markets investment firms globally we provide innovative solutions to institutional and private wealth investors around the world specializing in flexibility and full-spectrum access. We currently employ approximately 800 professionals operating in offices throughout North America Europe Asia Pacific and the Middle East and have $1.0 trillion in assets under management and supervision composed of $146.1 billion in discretionary assets and $871.5 billion in non-discretionary assets as of December 31 2025.

Hamilton Lane is looking for a highly organised and detail-oriented Recruiting Coordinator to join our London HR team. This role will support the full recruiting lifecycle for roles across our EMEA and APAC offices helping to deliver an outstanding candidate experience while enabling our recruiters and hiring managers to run an efficient well-coordinated process.

Alongside recruiting coordination the successful candidate will provide general HR administration support. This will include document preparation and organisation managing HR service requests and supporting the wider HR team with day-to-day activities and projects.

This is an excellent opportunity for someone with at least one to two years of experience in recruitment coordination diary management or a similar administrative role who enjoys a varied role working in a collaborative fast-paced environment and is keen to build broader HR experience.

Help coordinate the recruiting lifecycle from interview scheduling through to offer and onboarding:

Schedule interviews and manage complex calendars across multiple time zones.

Manage the recruiting inbox serving as the primary point of contact for candidates ensuring queries are handled promptly and professionally.

Provide onsite support for interviews and candidate visits booking meetings and registering guests with reception.

Set up online meeting invites on zoom and teams

Schedule interview debriefs for hiring teams and recruiters.

Administer case studies Excel tests and other assessments.

Oversee background screening processes.

Complete administrative tasks within the HRIS Workday and other recruiting systems.

Maintain accurate organised and confidential candidate and recruiting records.

Assist with the preparation of offer letters and employment contracts and other pre-employment documentation

Partner with HR Operations to ensure the smooth onboarding of new hires

Support early talent programmes

Identify opportunities to improve recruiting processes and contribute to their implementation.

Provide general HR administration support to the London HR team such as HR correspondence employment documentation reports documents and record keeping

Assist with drafting and updating HR policies procedures and related materials using AI tools to assist

Coordinate with other HR teams (HR Operations payroll benefits compensation learning & development) to process administrative updates and inputs

Serve as a reliable backup for HR team members during periods of leave or absence supporting with basic employee queries.

Support with offboarding of employees including exit logistics and documentation

Assist with ad hoc HR recruiting and people-related projects and other duties as assigned.

Bachelors degree or equivalent professional experience.

At least two years of experience in recruitment coordination diary management HR administration or a similar role

Experience within the financial services industry would be a plus but is not essential

Strong organisational and time-management skills with the ability to manage competing priorities.

Excellent attention to detail and a proactive solutions-focused approach.

Strong written and verbal communication skills with the confidence to work with candidates recruiters hiring managers and colleagues at all levels and from different cultures and backgrounds.

Ability to work effectively in a dynamic team-oriented and fast-paced environment.

Comfortable working to deadlines and handling confidential and sensitive information with discretion.

Proficiency in Microsoft Office particularly Outlook Word and Excel.

Experience using an HRIS ATS or other people-related systems; willingness to learn new platforms quickly.

A calm and dependable approach when managing changing schedules and last-minute requirements.

A genuine commitment to providing a positive and professional candidate experience.

Strong judgment and problem-solving skills.

The ability to work independently while collaborating closely with a wider HR and recruiting team.

An interest in developing broader HR knowledge and contributing beyond core coordination activities.

Benefits

At Hamilton Lane our benefits philosophy is simple: to provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working living raising a family and eventually retiring.

To do this Hamilton Lane offers the following benefits:

Enhancing Your Physical and Emotional Health

Employees have access to healthcare coverage mental health resources health & fitness reimbursement program and Wellness Rewards Program.

Developing Your Career

Tuition and certification reimbursement programs are available along with continual education and development trainings for you to grow with Hamilton Lane.

Supporting Your Family & Community

For our communities Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team.

For growing family we offer an adoption reimbursement program paid time off for new parents and newlyweds and provide travel support for nursing parents.

Safeguarding Your Financial Wellbeing

Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.

Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race religion ancestry national origin sex sexual orientation age disability marital status domestic partner status or medical condition. As a registered investment adviser employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.