Talent Acquisition Coordinator

About the Role:

Join Baird as a Talent Acquisition Coordinator Deliver an Exceptional Candidate Experience

The Talent Acquisition Coordinator plays a pivotal role in shaping a seamless and high-quality candidate journey across Bairds European hiring landscape. Based in our UK office you will sit at the heart of our recruitment operations ensuring every interaction reflects the professionalism and excellence of our brand.

In this role you will take ownership of end-to-end coordination across multiple hiring processesmanaging complex interview scheduling event coordination preparing compliant offer packs for both London and Frankfurt and overseeing rigorous European background screening processes. Your ability to balance precision with pace will be key in ensuring each stage of the process runs smoothly and efficiently.

Working closely with recruiters hiring managers and HR partners across regions you will act as a trusted partnerbringing organisation attention to detail and a proactive mindset to everything you do. If you take pride in delivering a consistently polished experience and thrive in a fast-paced collaborative environment this is an opportunity to make a meaningful impact.

The Impact Youll Make:

• Coordinate and manage complex interview scheduling across multiple time zones including virtual and inperson interviews ensuring a positive and professional candidate experience

• Prepare and assemble offer packs for London and Frankfurt hires ensuring accuracy consistency and alignment with local requirements

• Coordinate endtoend background screening processes across Europe partnering with vendors and internal stakeholders to ensure compliance and completion

• Maintain accurate candidate and requisition data in recruiting and HR systems with strong attention to detail and data integrity

• Serve as a key point of contact for candidates and internal partners responding to inquiries and providing clear communication throughout the hiring process

• Partner closely with recruiters and HR colleagues to support efficient compliant hiring workflows

• Identify issues or discrepancies in offers background checks or scheduling and proactively escalate or resolve them

• Support process improvements and documentation to enhance consistency and scalability across European recruiting operations

What Youll Bring to Baird

• Minimum of 23 years of experience in recruiting coordination HR operations or a related administrative support role

• Bachelors degree preferred or equivalent combination of education and experience

• Demonstrated experience coordinating interviews and managing calendars in a fastpaced environment

• Exceptional attention to detail particularly when working with offer documentation and background screening requirements

• Familiarity with recruiting or HR systems (e.g. applicant tracking systems HRIS); Workday experience a plus

• Strong organizational and timemanagement skills with the ability to manage multiple priorities and deadlines

• Clear professional written and verbal communication skills

• Comfort working across geographies and time zones with an understanding of regional nuances

• Proactive mindset with the ability to anticipate needs and follow through with minimal supervision

Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.