Service Administrator

This is a varied role where youll work closely with customers engineers and colleagues across the business to help coordinate service activities manage administration processes and keep vital records up to date. Youll play an important part in delivering a great customer experience while ensuring service jobs progress efficiently from start to finish. Full training will be provided on our systems and processes

Key Responsibilities:

• Schedule routine service visits and agree service dates directly with customers.

• Act as a key point of contact for customer enquiries providing professional and timely support

• Create and maintain service jobs ensuring records are accurate and up to date.

• Raise purchase orders process paperwork and support invoicing activities.

• Order and allocate parts to service jobs resolving any administration issues that arise

• Review engineer reports record hours and mileage and follow up on missing information

• Prepare warranty claim documentation and maintain accurate supporting records.

• Work closely with engineers planners and internal teams to help deliver an excellent service to customers.

Knowledge Skills & Experience:

• Previous experience in an administration customer service or service support role.

• Strong organisational skills with the ability to manage multiple tasks and priorities

• Excellent attention to detail and a commitment to accuracy.

• Confident communicator with a professional telephone manner.

• Good working knowledge of Microsoft Outlook and Excel.

• Proactive approach with the confidence to follow up on outstanding actions and information.

• Customer-focused team player who enjoys building positive working relationships.

• Experience within engineering automotive service parts or warranty environments would be an advantage but isnt essential.

What We Offer:

In addition to a competitive salary bonus 25 days holiday life insurance up to 7% pension and access to the companys share scheme you will benefit from:

• A comprehensive benefits package

• A supportive and collaborative work environment

• Opportunities for professional growth and development

Why Join Us:

At DiPerk we believe in the power of our people. We offer a dynamic work environment where your contributions are valued and your career growth is supported. If you are organised customer-focused and ready to play an important part in supporting a busy service operation we would like to hear from you.

At Finning we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and we actively encourage all individuals to express themselves and achieve their full potential. As a company we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity race national and ethnic origin religion age sexual orientation marital and family status and/or mental or physical disabilities. Furthermore Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process please inform your recruiter. Finning is a forces-friendly employer having signed the Armed Forces Covenant and pledges to treat those who serve or have served in the armed forces and their families fairly.