Senior Facilities Coordinator

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Job Title

Senior Facilities Coordinator

Grade

T3

Function

Facilities

Location

Harlow onsite every day some occasional travel to Central London

Security

Clearance Required

Baseline (BPSS) & SC

For further information on security clearances please visit this website:

National security vetting: clearance levels -

Duration

Permanent

Hours

37hrs full-time dayshift early 130pm Friday finish

Interviews Planned

Successful candidates will need to be available for a F2F Interview at Harlow Site on the following dates:

13th/14th October and 20th-21st October

Upon request we may be able to offer a Teams video alternative.

Raytheon UK

At Raytheon UK we take immense pride in being a leader in defence and aerospace technology. As an employer we are dedicated to fuelling innovation nurturing talent and fostering a culture of excellence.

Joining our team means being part of an organisation that shapes the future of national security whilst investing in your growth and personal development. We provide a collaborative environment abundant opportunities for professional development and a profound sense of purpose in what we do. Together we are not just advancing technology; were building a community committed to safeguarding a safer and more connected world.

About the role:

The Senior Facilities Coordinator will complete a range of admin tasks to support the UK Facilities Management team from updating spreadsheets and databases to working with contractors and managing site visitors who support the team.

Responsibilities:

• Coordinate day-to-day facilities activities across assigned sites to ensure continuity of service.
• Manage reactive and planned maintenance requests through the Facilities Helpdesk system ensuring timely resolution and communication with stakeholders.
• Monitor service delivery performance and escalate issues where service levels are not being achieved.
• Support workplace projects including office relocations space planning activities and workplace adaptations.
• Monitor and manage Facilities shared mailboxes ensuring service requests enquiries and escalations are addressed promptly and professionally.
• Draft and distribute facilities communications service updates workplace notices and employee bulletins.
• Support Facilities Managers in the development and delivery of employee engagement and workplace communications.
• Contractor & Supplier Management
• Coordinate contractor and service provider activities across site(s).
• Schedule maintenance visits inspections and service work with minimal disruption to business operations.
• Maintain accurate contractor records including insurance certificates Risk Assessments and Method Statements (RAMS) service reports permits and waste transfer documentation.
• Manage contractor Job Registrations and associated compliance documentation.
• Coordinate the Security Access Request (SAR) process ensuring contractors and visitors meet site access and security requirements.
• Assist with contract administration supplier quotations renewals and procurement activities.
• Compliance Health & Safety
• Support statutory and regulatory compliance audits across facilities operations.
• Coordinate workplace inspections GEMBA walks and out-of-hours Treasure Hunts
• Maintain accurate compliance records certifications and documentation.
• Assist with risk assessments action tracking and closure of corrective actions.
• Support health safety and environmental initiatives promoting a culture of safe working practices.
• Monitor and report facilities-related compliance issues and support corrective action implementation.
• Training & Continuous Improvement
• Support the development coordination and delivery of Facilities Management training programmes and initiatives.
• Act as the Facilities representative on the Training Council promoting learning development and knowledge sharing across the function.
• Identify opportunities to improve facilities processes administrative efficiencies and service delivery standards.
• Support continuous improvement projects and workplace enhancement initiatives.
  Asset & Inventory Management
• Maintain accurate records of facilities assets equipment furniture and workplace inventory.
• Coordinate repairs replacement programmes and procurement of facilities-related goods and services.
• Monitor stock levels of workplace consumables and office supplies ensuring availability whilst maintaining cost control.
• Support asset tracking audits and lifecycle management activities.
• Financial Administration
• Raise purchase orders and process invoices in accordance with company procedures.
• Assist in monitoring facilities expenditure and budget performance.
• Support supplier invoice reconciliation and investigate discrepancies where required.
• Maintain accurate financial and purchasing records.
• Customer Service & Stakeholder Engagement
• Act as the first point of contact for facilities-related enquiries requests and support.
• Support office moves and workplace planning activities including coordinating open-plan workspace bookings meetings events and briefing requests.
• Build positive working relationships with internal departments and external service providers.
• Communicate planned works service disruptions and facilities updates effectively and professionally.

Skills and Experience

Essential:

• GCSEs (or equivalent) including English and Mathematics (Grade C/4 or above).
• Proficiency in Microsoft Office applications particularly Outlook Word Excel and PowerPoint.
• Experience in a facilities management workplace services property or office management environment.
• Strong administrative organisational and coordination skills.
• Excellent communication and stakeholder management capabilities.
• Experience using facilities management maintenance or helpdesk systems.

Benefits and Work Culture

Benefits

• Competitive salaries.
• 25 days holiday statutory public holidays plus opportunity to buy and sell up to 5 days
• Contributory Pension Scheme (up to 10.5% company contribution)
• Company bonus scheme (discretionary).
• 6 times salary Life Assurance with pension.
• Flexible Benefits scheme with extensive salary sacrifice schemes including Health Cashplan Dental and Cycle to Work amongst others.
• Enhanced sick pay.
• Enhanced family friendly policies including enhanced maternity paternity & shared parental leave.

RTX

Raytheon UK is a landed company and part of the wider RTX organisation. Headquartered in Arlington Virginia USA but with over 180000 employees globally across every continent RTX provides advanced systems and services for commercial military and government customers worldwide and comprises three industry-leading businesses Collins Aerospace Systems Pratt & Whitney and Raytheon.

Supporting over 35000 jobs across 13 UK sites RTX is helping to drive prosperity. Each year our work contributes over 2.7bn to the UK economy and offers a wealth of opportunities to 4000 suppliers across England Scotland Wales and Northern Ireland. Were investing in all corners of the country supporting 29040 jobs in England 3040 in Northern Ireland 1900 in Scotland and 1600 in Wales.

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RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity color religion gender sexual orientation or identity national origin age disability protected veteran status or any other characteristic protected by law.

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