Senior Company Secretariat Assistant

United Kingdom

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

September 4 2026

Business Unit:

Legal

Experience Level:

Early Careers

Job Description:

Whats the role

The Senior Company Secretariat Assistant will support the delivery of a high-quality company secretarial and corporate governance service within Shell. The role will cover listed company governance and compliance processes board and shareholder activities corporate reporting support the maintenance of key governance records and systems and entity management (as needed).

What youll be doing

Plc matters

• Assist with the drafting the Governance section of the Annual Report.

• Assist with the delivery of the Shell Annual General Meeting including drafting of various documentation.

• Regulatory announcements drafting disclosures and distributing to the UK Amsterdam and US markets as appropriate.

• Maintenance of various corporate and board registers including appointment schedules conflicts of interest share dealing.

• Ensure GEMS database is up to date for Shell plc.

• Liaise with Non-executive Directors.

• Support KYC and due diligence requests.

• Provide support for the drafting and distribution of Board and Committee papers as needed.

• Draft Powers of Attorney and assist with execution.

• Support the buyback process including maintaining the buyback tracker and drafting / reviewing Companies House forms.

Shareholder Matters

• Delivery of a high-quality level of service to shareholders.

• Day to day liaison with the companys registrar Equiniti.

• Respond to shareholder queries (emails letters phone calls).

• Assist with the dividend process including reviewing the funding request dividend stationary and dividend forfeiture.

• Support with strategic initiatives.

Insider Management System

• Support with PDMR Clearance Requests and associated matters.

• In the absence of the InsiderTrack coordinator pick-up BAU tasks as required.

Other

• Keep up to date on latest statutory and regulatory requirements and flag relevant updates internally.

• Support ad hoc team and corporate governance projects.

• Website governance updates.

• Draft maintain and update process notes and internal guidance.

• Support on audit requests received.

• Support on UK entity management as required.

• Manage shared mailboxes deal with queries and escalate as needed.

What you bring

• Qualified or part-qualified with the UK Chartered Governance Institute.

• Experience or developing experience in company secretarial governance or similar environment.

• Knowledge of statutory compliance requirements and Companies House processes.

• Proficient IT skills including an entity management portal a board paper portal and in-depth knowledge of and proficiency in the Microsoft Package.

• Conceptual thinker with problem solving and analytical capability.

• Strong organisational skills with the ability to manage competing priorities work under pressure and deliver accurately to deadlines.

• High levels of accuracy and excellent attention to detail.

• Strong written and verbal communication skills with the confidence to liaise with senior stakeholders and external advisers.

• A collaborative approach and the ability to work effectively with diverse cross-functional and virtual teams.

What we offer

You bring your skills and experience to Shell and in return you work with talented committed people on one of the most important challenges facing our planet. Youll have the opportunity to develop the skills you need to grow in an environment where we value honesty integrity and respect for one another. Youll be able to balance your priorities as you become the best version of yourself.

• Continuously grow the transferable skills you need to get ahead.

• Work at the forefront of technology trends and practices.

• Collaborate with experienced colleagues with unique expertise.

• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.

• Make an impact in one of the worlds leading energy trading businesses.

• Benefit from flexible working hours and the possibility of remote/mobile working.

• Perform at your best with a competitive starting salary and annual performance related salary increase our pay and benefits packages are considered to be among the best in the world.

• Take advantage of paid parental leave including for non-birthing parents.

• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders ages ethnicities cultures abilities sexual orientation and life experiences to apply.

• Grow as you progress through diverse career opportunities in national and

• international teams.

• Gain access to a wide range of training and development programmes.

Shell is working to advance an inclusive psychologically safe and accessible environment where people with disabilities can excel. If yourequireany accommodations or accessibility adjustments (e.g. assistive technology communication support any other) during the application or interview process please let us know directly via . We strive to ensure that our process and workplaceisaccessible to everyone and are dedicated to making reasonable adjustments to support your needs.

Shell in The United Kingdom

Shell is a vital contributor to the UK supporting energy security jobs and economic value. We provide energy to fuel homes hospitals schools vehicles machinery and factories. Our history here dates back over 125 years. A UK-headquartered global energy leader and leading FTSE multinational we are active across the countrys energy system.

In the years ahead as the UK looks to strengthen energy security and deliver its 2050 net-zero goal Shell UK aims to play a crucial aimto be a major investor in the UK energy system by helping our customers decarbonise with a focus on transport and industry.

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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time including prior to the advertised closing date. Before applying you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.