Secretary, Finance 11-month

Secretary Finance 11-month

This position performs under supervision specific duties associated with each buildings financial operation. This includes maintaining the building budget student activity accounts within the guidelines set by the school districts finance office coordinating and monitoring financial information including deposits and expenditures; and providing information and/or direction as may be requested by assigned building administrators.

Performs clerical and record keeping functions that involve significant detail attention to accuracy and precision in performing the tasks in the prescribed manner required.

a) Enters financial data into records either hard copy of data files/records in District computer files/records.

b) Assists in compiling researching information and assists in revising/modifying financial reports.

c) Maintains records for computer/technology incidents.

d) Secures main office daily; turns off equipment secures monies secures windows and doors.

Collects fees or monies for various program/building events.

a) Processes yearbook orders

b) Prepares deposit receipts for the district office.

c) Prepare invoices for overdue materials.

d) Collects and processes payments for registration fees parking passes activity passes and yearbooks.

e) Collects and processes payments refunds and paperwork for computer/technology distribution and maintenance and parking passes.

f) Collect and process payments for various building departments.

Maintains and shares level of professional expertise

a) Attends training sessions district in-services or staff meetings.

b) Assists in special projects as appropriate.

Performs other duties as assigned.

Graduation from an accredited high school or completion of GED clerical and secretarial office experience or an equivalent combination of training and experience.

Knowledge of the operation and program of the school. Knowledge of office practices and procedures grammar spelling and business correspondence. Knowledge of bookkeeping procedures. Ability to exercise independent judgment. Ability to deal effectively and courteously with students school personnel and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Requires sitting and some standing walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems such as electronic mail telephones and computers. Requires coordination of work tasks to establish priorities set goals and meet deadlines. Requires work with both internal and external contacts and with the public.

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day and the ability to lift carry move and/or position objects infrequently weighing up to 20 pounds.

4 - ESP Union - F1 - 12-mo OSP

N/A

FSRS

Non-Exempt

10829

51

5/10/2022