School Administrator – Independent Secondary School – Reading

Start Date: As soon as possible
Contract: Full-time Permanent
Salary:per annum dependent on experience

This is a highly regarded Independent Secondary School in Reading providing education for students across Key Stages 3 4 and 5. The school has established a strong reputation for academic achievement personal development and creating a supportive environment where students are encouraged to develop confidence independence and a strong sense of responsibility.

The school has a well-organised administrative structure and places considerable importance on the role of its support staff. The successful School Administrator will become an important member of the wider school operations team helping to ensure that the day-to-day administration of the school is efficient accurate and responsive.

The school serves a diverse student community and maintains high expectations for both students and staff. There is a strong emphasis on positive relationships effective communication and professional standards. Staff work collaboratively across departments and the administration team plays a central role in ensuring that teaching and learning can take place in an organised and well-supported environment.

The school has excellent facilities dedicated teaching spaces specialist departments student support areas and modern administrative offices. It offers a structured and professional working environment for an experienced administrator who enjoys working in education.

The school is seeking an organised reliable and proactive School Administrator to join its administrative team on a permanent basis.

The successful candidate will provide comprehensive administrative support across the school office and will work closely with senior leaders teaching staff students parents and external visitors.

The position will involve a varied range of responsibilities making it particularly suitable for someone who enjoys working in a busy environment where no two days are exactly the same.

Responsibilities will include maintaining accurate records preparing correspondence dealing with enquiries supporting meetings and assisting staff with general administrative requirements.

The School Administrator will also be expected to communicate professionally with parents and carers ensuring that enquiries are handled efficiently and appropriately.

A key part of the role will be maintaining confidentiality when dealing with student staff and school information. The successful candidate must understand the importance of handling sensitive information appropriately and following school procedures at all times.

• Provide efficient day-to-day administrative support to the school office.

• Answer telephone calls and respond to emails from parents students staff and external contacts.

• Welcome visitors to the school and ensure appropriate sign-in and safeguarding procedures are followed.

• Maintain accurate electronic and paper-based records.

• Prepare letters reports forms meeting documents and other correspondence.

• Support senior leaders and teaching staff with administrative tasks.

• Assist with organising school meetings appointments and events.

• Update school databases and administrative systems accurately.

• Assist with student admissions and general pupil administration where required.

• Support attendance administration and communicate relevant information to parents and staff.

• Maintain confidentiality when handling sensitive student and staff information.

• Assist with filing photocopying scanning and document management.

• Monitor office supplies and assist with ordering stationery and administrative resources.

• Help ensure the reception and administrative areas remain organised and professional.

• Work collaboratively with colleagues across the school.

• Follow school policies relating to safeguarding confidentiality data protection and health and safety.

The school is looking for someone with previous administrative experience who can demonstrate excellent organisation and communication skills.

Previous experience working within a school college academy independent school or other educational setting would be advantageous although strong administrative experience from another professional environment will also be considered.

You should be confident using Microsoft Office particularly Word Excel and Outlook and be comfortable learning and using school-based systems.

The successful candidate should be able to prioritise tasks effectively remain calm under pressure and communicate confidently with a wide range of people.

A friendly and professional approach is essential particularly when dealing with parents and visitors.

• Previous experience in an administrative or school office environment.

• Excellent written and verbal communication skills.

• Strong organisational and time-management abilities.

• Good IT skills including Microsoft Office.

• High level of accuracy and attention to detail.

• Ability to manage confidential information appropriately.

• Professional and approachable manner.

• Ability to work independently and as part of a wider team.

• Ability to prioritise competing tasks in a busy environment.

• Commitment to safeguarding and student welfare.

• Previous school administration experience is desirable.

• Permanent full-time employment.

• A professional and supportive working environment.

• A well-established administrative structure.

• Modern school facilities.

• Opportunities for professional development.

• Collaborative colleagues and supportive leadership.

• A varied administrative role with genuine responsibility.

• The opportunity to become an integral part of the schools operations team.

To apply for the School Administrator position please send your CV as soon as possible. Applications will be considered on a rolling basis so early applications are encouraged.