School Administrator – Independent Secondary School – Northampton

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Independent Secondary School in Northampton serving pupils aged 1118 within a structured welcoming and academically ambitious environment. The school is committed to maintaining high standards across all areas of school life while ensuring that pupils are supported academically socially and personally.

The school has a strong sense of community and values positive relationships between pupils staff and families. Students are encouraged to take responsibility for their learning and personal development while staff work collaboratively to create a calm and purposeful environment.

The schools professional services team plays an important role in ensuring that the wider school operates effectively. The successful School Administrator will join a busy office environment and provide high-quality administrative support to staff pupils parents and senior leaders.

The School Administrator will be responsible for a broad range of administrative duties ensuring that information is accurate communication is efficient and the school office operates smoothly.

Responsibilities will include:

• Managing day-to-day school administration.

• Acting as a professional first point of contact for parents pupils and visitors.

• Answering telephone calls and responding to emails.

• Dealing with general enquiries and directing queries to the appropriate department.

• Maintaining accurate pupil records.

• Updating the schools management information system.

• Preparing letters reports and general correspondence.

• Supporting senior leaders with administrative tasks.

• Organising meetings and appointments.

• Preparing paperwork for meetings.

• Maintaining electronic and paper filing systems.

• Supporting pupil admissions and registration processes.

• Assisting with attendance administration.

• Preparing documents for school events.

• Supporting trips activities and other school arrangements.

• Ordering stationery and office supplies.

• Maintaining accurate staff and pupil contact information.

• Supporting other members of the administration team.

• Ensuring administrative deadlines are met.

• Maintaining strict confidentiality.

A key element of the role will be maintaining accurate pupil information.

The successful candidate will assist with new pupil registrations changes to contact information general pupil records and administrative documentation.

You will need to ensure information is entered accurately and that relevant information is shared with authorised members of staff.

The role may also involve supporting the administration of pupil transfers school trips events and other activities throughout the academic year.

The successful candidate will communicate regularly with parents carers pupils and staff.

You will need to provide information clearly and professionally while recognising when a query should be passed to a senior member of staff.

The school office can be busy particularly at the beginning and end of the school day so the ability to remain organised under pressure will be important.

The Administrator will provide support to members of the leadership team where required.

This may include preparing correspondence arranging meetings maintaining documentation producing reports and coordinating administrative projects.

Excellent attention to detail will be essential when preparing information for senior staff.

The successful candidate will have:

• Previous administration experience.

• Excellent organisational and time-management skills.

• Strong written and verbal communication.

• Excellent attention to detail.

• Good IT skills.

• Confidence using Microsoft Office.

• Experience maintaining accurate records.

• A professional and approachable manner.

• The ability to handle confidential information.

• Strong prioritisation skills.

• The ability to work independently.

• The ability to contribute positively to a team.

• A proactive approach to completing tasks.

Previous experience within a school or education environment would be advantageous.

The successful candidate will have access to sensitive information relating to pupils and families. You will therefore be expected to maintain confidentiality and follow all school procedures relating to safeguarding data protection and information security.

This is an excellent opportunity for an experienced administrator to join an established Independent Secondary School in Northampton and become an important member of its professional support team.

If you are an organised reliable and professional administrator looking for a permanent opportunity within an Independent Secondary School in Northampton please send your CV as soon as possible.