School Administrator – Independent Secondary School – Guildford, Surrey

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Competitive dependent on experience

An exciting opportunity has become available for a highly organised and personable School Administrator to join a well-established Independent Secondary School in Guildford Surrey. The school has a strong reputation for providing a supportive and academically ambitious environment where pupils are encouraged to achieve highly while developing confidence independence and a strong sense of responsibility.

The school community is built around high expectations excellent pastoral care and a collaborative approach to education. Staff are encouraged to contribute ideas work closely with colleagues and play an active role in ensuring that the school operates efficiently on a day-to-day basis.

This is an excellent opportunity for an experienced administrator who enjoys working in a busy school environment and is confident managing a varied workload.

The successful School Administrator will provide essential administrative support across the school working closely with teaching staff senior leaders parents and external contacts.

Responsibilities will include:

• Managing general school administration and maintaining accurate records.

• Responding to telephone calls emails and face-to-face enquiries professionally.

• Supporting the organisation of school meetings events and appointments.

• Maintaining pupil information and ensuring records are kept up to date.

• Preparing letters reports spreadsheets and other school documentation.

• Supporting admissions and pupil registration processes where required.

• Assisting staff with administrative tasks and coordinating information across departments.

• Maintaining confidentiality when dealing with sensitive pupil family and staff information.

• Assisting with attendance monitoring and following up unexplained absences.

• Supporting communication between the school parents and external organisations.

• Maintaining filing systems and ensuring documentation is accessible and accurately recorded.

• Providing administrative assistance to members of the Senior Leadership Team.

• Helping the wider office team during particularly busy periods.

The role would suit someone who is calm approachable and able to prioritise effectively.

The school is looking for someone who has:

• Previous administrative experience ideally within a school or education setting.

• Excellent organisational and time-management skills.

• Strong written and verbal communication.

• A professional and approachable manner.

• Good IT skills including confidence using Microsoft Office.

• Excellent attention to detail.

• The ability to maintain accurate records.

• The confidence to communicate with pupils parents and staff.

• The ability to handle confidential information appropriately.

• A proactive approach and willingness to take responsibility.

• The ability to work independently while also contributing positively to a team.

Experience using school management information systems would be advantageous although training can be provided for the right candidate.

The successful candidate will join a welcoming administrative team within a professional and well-supported school environment. The school places considerable importance on staff wellbeing and recognises the contribution that its administrative teams make to the successful running of the school.

This is a varied position offering the opportunity to become an integral part of the school community.

If you are an experienced administrator looking for a new opportunity within a respected Independent Secondary School in Guildford please send your CV as soon as possible.