School Administrator – Independent Primary School – Southampton

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Independent Primary School in Southampton providing a broad and engaging education for pupils across the primary age range. The school has built a positive reputation for combining high academic expectations with a strong focus on pupil wellbeing confidence and personal development.

The school provides a structured welcoming environment where pupils are encouraged to become independent learners and develop positive relationships with both their peers and staff. The leadership team places considerable importance on creating an environment in which children feel safe supported and able to achieve their potential.

The school has a strong team of teaching and support staff who work closely together to ensure that pupils receive a consistent and positive experience throughout their time at the school. Administrative staff are an essential part of this structure providing the organisation and communication required to keep the school running efficiently.

The school benefits from well-maintained facilities dedicated classrooms specialist learning areas administrative offices and welcoming communal spaces. The successful candidate will join a professional office team and will have the opportunity to make a valuable contribution to the daily operation of the school.

The school is looking to appoint an organised approachable and dependable School Administrator to join its administration team on a permanent basis.

This is a varied role involving day-to-day school administration communication with parents and carers record keeping reception duties and supporting senior members of staff.

The successful candidate will be one of the key points of contact for parents visitors and external organisations. As a result the school is looking for someone who can communicate confidently and professionally while maintaining a friendly and welcoming approach.

The role will require excellent organisation and attention to detail. You will be responsible for ensuring that important information is recorded accurately correspondence is dealt with promptly and administrative processes are completed within agreed timescales.

You will work closely with teachers pastoral staff senior leaders and other members of the administration team making teamwork and effective communication particularly important.

• Provide efficient day-to-day administrative support to the school.

• Act as a professional first point of contact for parents carers and visitors.

• Answer telephone calls and respond to emails in a timely manner.

• Welcome visitors and ensure appropriate signing-in procedures are followed.

• Maintain accurate pupil records and administrative information.

• Prepare letters forms reports and general school correspondence.

• Support senior leaders and teaching staff with administrative tasks.

• Assist with organising meetings appointments and school events.

• Maintain electronic and paper filing systems.

• Update school databases and information-management systems.

• Support pupil admissions and new starter administration.

• Assist with attendance administration when required.

• Communicate appropriately with parents regarding routine school matters.

• Process incoming and outgoing correspondence.

• Assist with the preparation of school documentation.

• Maintain confidentiality when dealing with pupil and staff information.

• Support the smooth running of the school reception.

• Monitor office supplies and assist with ordering stationery.

• Assist with photocopying scanning and document preparation.

• Support the administration team during particularly busy periods.

• Ensure administrative tasks are completed accurately and within deadlines.

• Follow school policies relating to safeguarding confidentiality and data protection.

• Work collaboratively with colleagues across the school.

The successful candidate will have previous experience in administration ideally within a school college nursery education setting or other professional environment.

You should be highly organised and capable of managing several tasks at once without losing attention to detail. The school requires someone who can prioritise effectively and remain calm when the office becomes busy.

Excellent communication skills are essential. You will regularly communicate with parents pupils staff and visitors so the ability to adapt your communication style appropriately is important.

You should also be confident using standard office software and willing to learn the schools internal systems.

A professional attitude reliability and discretion are essential because the role involves handling confidential information relating to pupils and families.

• Previous administrative or school office experience.

• Excellent verbal and written communication skills.

• Strong organisational and time-management abilities.

• Excellent attention to detail.

• Good IT skills and confidence using Microsoft Office.

• Ability to learn new databases and administrative systems.

• Professional friendly and approachable manner.

• Ability to manage confidential information appropriately.

• Ability to work under pressure and prioritise competing tasks.

• Strong teamwork skills.

• Commitment to safeguarding and pupil welfare.

• Previous experience within education is desirable.

• Full-time permanent employment.

• A professional and welcoming working environment.

• Supportive senior leadership.

• Experienced administrative colleagues.

• Well-maintained school facilities.

• Opportunities for training and professional development.

• A varied role with genuine responsibility.

• A collaborative staff culture.

• The opportunity to become an important part of the schools daily operations.

To apply for the School Administrator position please send your CV as soon as possible.