School Administrator – Independent Primary School – Oxford

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Independent Primary School in Oxford providing a nurturing and academically ambitious environment for pupils. The school is committed to high standards of education while placing strong emphasis on pupil wellbeing personal development and positive relationships.

The school has a friendly and professional administrative team that works closely with teachers senior leaders pupils and families. The successful candidate will play an important role in ensuring that the schools daily administrative functions are organised accurate and efficient.

This is an excellent opportunity for an experienced administrator who enjoys working in a busy educational environment and would like to become an integral part of a school community.

The successful School Administrator will provide comprehensive administrative support across the school.

Responsibilities will include:

• Managing day-to-day school administration.

• Acting as a professional first point of contact for parents pupils and visitors.

• Answering telephone calls and responding to emails.

• Maintaining accurate pupil records.

• Updating the schools management information system.

• Preparing letters reports and general correspondence.

• Supporting school meetings and appointments.

• Maintaining electronic and paper filing systems.

• Assisting with admissions and pupil registration.

• Supporting attendance administration.

• Preparing documents for senior leaders.

• Supporting school events and activities.

• Coordinating information between departments.

• Maintaining accurate contact information.

• Processing general administrative requests.

• Ordering office supplies where required.

• Supporting staff with administrative tasks.

• Maintaining confidentiality at all times.

• Ensuring administrative deadlines are met.

A significant part of the role will involve maintaining accurate pupil information.

The successful candidate will support the school with:

• New pupil registrations.

• Updating contact details.

• Maintaining pupil records.

• Processing administrative documentation.

• Supporting transition arrangements.

• Communicating with families.

• Ensuring information is shared with the appropriate staff.

Accuracy and attention to detail will be essential.

The School Administrator will provide a welcoming and professional service to parents pupils and visitors.

You will need to manage enquiries appropriately provide information where authorised and ensure that queries are directed to the correct member of staff.

The successful candidate will need to remain calm and professional when the office becomes busy.

The school is looking for someone with:

• Previous administration experience.

• Excellent organisational skills.

• Strong written and verbal communication.

• Excellent attention to detail.

• Good IT skills.

• Confidence using Microsoft Office.

• Experience maintaining accurate records.

• A professional and approachable manner.

• The ability to handle confidential information.

• Strong time-management skills.

• The ability to prioritise competing tasks.

• A proactive approach.

• The ability to work independently and within a team.

Previous experience within a school would be advantageous.

The successful candidate will be expected to maintain confidentiality when handling pupil and family information and follow all school safeguarding and data protection procedures.

This is an excellent opportunity to join an established Independent Primary School in Oxford within a professional and supportive administrative environment.

If you are an organised and reliable administrator looking for a permanent opportunity within an Independent Primary School in Oxford please send your CV as soon as possible.