Quality Manager

About Medserv

Medserv an Irish company has quickly established itself as the market leader in providing Medical billing and Practice management services throughout Ireland and the UK. Our clients include individual and group consultants GP practices as well as private clinics and hospitals. Inspired by our values of Always innovating Being trustworthy Collaborating positively and Delivering results we strive to ensure on-going client satisfaction by combining our innovative technology solutions with highly skilled teams.

About the role

The Quality Manager will establish and lead a consistent practical quality management approach across Medserv in line with priorities agreed with the CFO. The role is responsible for translating compliance requirements service standards client needs and internal policies into clear controls with measurable quality outcomes and sustained operational improvement.

Working closely with Operations Finance Commercial and Technology the Quality Manager will provide independent oversight of quality performance identify recurring causes of failure and support managers to embed corrective actions. The emphasis is not only on assurance but on preventing rework strengthening service delivery and improving the experience of clients and operational teams.

The purpose of the function is not simply to report performance but to improve it. The role will help leadership answer four fundamental questions:

• What is happening
• Why is it happening
• What should we do about it
• Did our actions deliver the intended outcome

What youll be doing

Quality framework and governance

• Design and maintain a proportionate quality management framework across Medservs operations setting standards controls review cycles and clear ownership for critical processes.
• Maintain the quality policy quality calendar governance forums and escalation routes.
• Ensure quality requirements including client service levels and contractual obligations are reflected in procedures training materials and change initiatives.
• Ensure quality reviews handle patient client and insurer data in line with GDPR and Meservs data protection requirements.

Quality assurance and monitoring

• Run a risk-based quality assurance programme with consistent sampling testing and review methods documented evidence and clear acceptance criteria.
• Monitor rejected and pended contacts claim exceptions hospital and insurer feedback errors rework and complaints to identify operational leakage.
• Coordinate internal quality reviews and support client external and regulatory audits.

Root-cause analysis and corrective action

• Lead structured root-cause analysis using process mapping and cause-and-effect methods focusing on underlying causes and control weaknesses rather than symptoms.
• Maintain the corrective and preventive action (CAPA) register with named owners due dates evidence and effectiveness of checks.
• Analyse trends across complaints incidents audit findings and service failures to identify systemic issues.
• Escalate overdue or ineffective actions and material quality risks to senior management.

Quality reporting and insight

• Define the quality KPI suite thresholds and common definitions working with the Business Insights Analyst and Technology colleagues to improve data quality reporting reliability and automation.
• Produce regular dashboards and concise commentary for senior management on trends root causes risks and decisions required.
• Quantify the operational client and financial impact of quality failures and rework to prioritise improvement and confirm that benefits are delivered and sustained.

Continuous improvement and quality culture

• Partner with operational managers to turn findings into practical process training and control improvements.
• Build quality capability through coaching calibration sessions and targeted guidance and share lessons learned across teams and locations.
• Support change programmes by defining quality requirements testing readiness and monitoring outcomes after implementation.

What we are looking for

We welcome applications from internal colleagues. Formal quality experience is not essential: a strong understanding of how Medserv works sound judgement and a commitment to improvement are equally valued and Medserv will support the successful candidate development where needed. Experience in any of the following would be an advantage:

• Working knowledge of Medservs services systems and end-to-end billing claims or collections processes.
• Experience in quality audit compliance or checking role or reviewing work against defined standards.
• Involvement in process improvement change or problem-solving initiatives whether formal projects or day-to-day improvements.
• Leading training or coaching colleagues.
• Comfort working with data to spot trends and explain what they mean.
• Healthcare insurance financial services or another regulated high-volume environment.
• Quality or improvement of qualifications such as Lean Six Sigma or ISO 9001 or willingness to work towards them.
• Confident communication and the ability to challenge constructively at all levels.

What does success look like

Build KPI dashboard foster a right first-time approach demonstrate reductions in repeat issues and rework reduce client complaints strengthen automation and data quality and publish quality improvement plans.

Whats in it for you

We believe our people are our greatest asset and are committed to creating a supportive rewarding and engaging workspaces where you love where you work. Our benefits include:

Professional Development & Career Growth Opportunities

25 Days Annual Leave and half a day for your Birthday

Pension Contribution of 5% Company Bonus an Share scheme

Life Assurance

Free breakfast snacks and drinks together with comfortable on-site facilities

Regular Team Socials Sporting Events & Company Activities

Dedicated Employee Assistance Programme (EAP)

And after Probation:

Private Medical Insurance

Gym Membership

Holiday Plus Scheme Purchase Additional Annual Leave

Access to everyday discounts and Cycle to Work

Work abroad for two weeks as part of Workcation

Ready to Join Us

Applicants must have the right to work in the UK. The closing date for applications isthe 8th of November 2026.

Please read ourCandidate-privacy notice before applying. This explains how we use your data including AI-assisted shortlisting and your right to opt out. Final recruitment decisions are not made solely by AI.

Required Experience:

Manager