Project Coordinator, Experiential

The Role and What Youll Do:

160over90 is seeking a Project Coordinator to support the project team in the office during pre-production and onsite at live events. Its a junior role that requires some industry knowledge and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects. A hard-working organised and practical individual will thrive in this role and will learn all the right skills to become a Junior Producer. Within this role youll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experiential marketing events or hybrid virtual events.

Responsibilities

• Ensure that all production and project processes are completed to the highest standard are accurate to budget and on time

• Own the budget & client management process both internally and for the client on projects up to 30k

• Have ownership over elements such as furniture catering branding on medium to large projects

• Attend weekly project team and client meetings and take minutes

• Create update and distribute contact sheets agendas status reports production and delivery schedules etc and send out pre and post meeting

• Collate and format keynote documents to present to clients

• Manage product and event deliveries owning the relationship with our warehousing supplier and creating detailed schedules.

• Research supplier options collate into supplier database and present them to the Project Director or EMEA VP of XM

• Liaise with suppliers and external contractors in a positive and relationship building manner

• Support the Project Leads and wider team in tasks that require support with a proactive approach e.g. errands shopping travel arrangements project logistics research

• Logging receipts creating purchase orders and feeding into the budget management process

• Represent the agency to clients suppliers and guest in a positive and approachable manner

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• Continually work hard to improve client satisfaction

• Actively seek new ways to improve on completing tasks quickly and sharing methods with the team

• Build on your knowledge of our clients brand identities and what would and wouldnt work for each client

• Build on your production and creative knowledge and if desired learn systems and programs within these departments such as SketchUp CAD illustrator

• Continue to build on existing skills for delivering successful events

Essential Skills

• Experience in office sharing programs (word excel teams)

• Mac user

• Communicates effectively and constructively with the team and clients

• Excellent written and presentation ability

• Able to complete tasks at expected quality with strong attention to detail

• Able to work on multiple projects simultaneously and prioritise workload

• Flexible approach to problem solving

• Bring fresh ideas to the team and challenge the status quo

• Be experienced in working individually or within a team on a variety of projects

• Confident when selling ideas to client and colleagues

• Experience in a fast-paced working environment

• Experience working with clients of varied sizes in different sectors

• Experience in a fast-paced working environment

Personal Attributes Behaviours and Values

• A passion for experiential events and a genuine interest in sport

• A positive can-do attitude

• A solutions-based mindset

• A natural gravitas and presence to make things happen

• Punctual meets deadlines and can prioritise deadlines

• A solutions-based mindset

• Ambitious dynamic autonomous organised self-motivated calm positive & resilient

• Aware of current trends openings and experiences

• An ability to think strategically about marketing challenges whatever the brief audience or channel

• Committed enthusiastic self-motivated and have high personal standards

• A confident presenter whos not afraid to be put on the spot and answer difficult questions