Programme Assistant – Administration and Monitoring

Grade UE04:per annum pro rata

College of Science and Engineering / School of Engineering

Part-time: 17.5 hours per week

Fixed-term: 12 months contract

Where curiosity becomes impact

With roles from hospitality to research theres a career for everyone at the University of Edinburgh. We can offer opportunities for you to develop in your career and make a real difference in the communities around us while contributing to the world at large.

We offer careers and roles in just about every area you can think of. Whether you are looking for entry-level mid-career or roles at the top of your chosen specialism we can offer you a career where you can flourish and make a real difference in the communities around us while contributing to the world at large. Our people come from a wide range of backgrounds each bringing their abilities and experiences to our organisation.

The University isnt just any employer. We are part of a local community and a contributor to global thinking progress and Edinburgh you are in one of the worlds most attractive cities with active arts and social sectors while working in a University that has made significant contributions to society medicine physics and teaching for over four centuries. Our people have helped create the modern world and are working on more ground-breaking technologies and practices. Join the University of Edinburgh and youll be making a difference to everything around you

The University of Edinburgh is a world-class organisation. We look for the best in the field across all disciplines and provide a working environment where academics can develop their careers and passion for their chosen subject area. We offer the full range of academic roles and have a genuine focus on our students performance and wellbeing.

The Opportunity:

This part-time role will provide administrative documentation monitoring and reporting support for the PBIAA on Offshore Wind. Working under the Programme Manager the postholder will help maintain forms records trackers and evidence files; support progress tracking and routine reporting; assist with simple desk-based research and mapping; and help ensure programme information is accurate accessible and up to date.

Your skills and attributes for success:

• Experience providing administrative coordination documentation or project support.
• Ability to prepare update and maintain documents trackers spreadsheets forms records and shared files accurately.
• Good organisational skills and attention to detail with the ability to manage routine tasks and meet agreed deadlines.
• Ability to prepare clear routine reports summaries tables notes and written updates.
• Competent IT skills including Microsoft Word Excel Outlook Teams PowerPoint and shared folders.

This post is part time (approximately 17.5 hours per week). We are open to considering flexible working patterns. The role is primarily remote/home-based with occasional in-person attendance for key programme meetings events and stakeholder activities in Scotland particularly around the Forth and Tay region and partner institutions. We are also open to considering requests for hybrid working on a non-contractual basis where this supports programme delivery.

Click here to view the full job description

People have always been at the heart of our work. As part of the University you are a part of our community. We are looking for people with drive determination and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful/personalised flexibility for you.

A career with us has a range of other benefits that can be tailored to your lifestyle:

• Professional development and subject matter expertise

• Excellent benefits and support

• Leading-edge research

• Contributing to the work and purpose of the University.

How to apply

Please include the following documents in your application:

- CV

- Cover letter

As a valued member of our team you can expect:

• A competitive salary.

• An exciting positive creative challenging and rewarding place to work.

• To be part of a diverse and vibrant international community.

• Comprehensive Staff Benefits including generous annual leave entitlement a defined benefits pension scheme a wide range of staff discounts family-friendly initiatives and flexible work options. Check out the full list on ourstaff benefits pageand use our reward calculator to discover the value of your pay and benefits.

Championing equality diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on ourright to work webpages.

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 14^th August 2026.

Unless stated otherwise the closing time for applications is 11:59 pm (UK time). If you are applying from outside the UK the closing time shown on our adverts will automatically adjust to your browsers local time zone.