Procurement Assistant

We are currently seeking a focused and articulate Procurement Assistant with great attention to detail who is enthusiastic and highly motivated to join our Finance Team.

The on target earning potential for this role is 31000 / per annum - comprising a base salary of 26000 plus a qualified estimate of 5000 in gratuities and service charge.* As a member of the Gleneagles team you will also enjoy a fantastic range of perks benefits and rewards

One of the worlds most iconic luxury hotels and sporting retreats Gleneagles has been making memories for a century. Crowned Employer of the Year at the 2024 Cateys and Number One Resort in the UK & Ireland by readers of the Travel Leisure for their 2025 Worlds Best Awards everything we do is about surpassing expectations and creating unrivalled adventures for our guests.

Were devoted to making our people feel as valued as our this way we strive to support the whole you not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career some work seasonally while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours youd prefer to work were open to flexible working requests and offer hours shift patterns and contract types to suit everyone.

Location; Auchterarder just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr) Glasgow or Dundee (50mins) Stirling and Perth (25mins).

• Maintaining overseeing and promoting adherence to Gleneagles Purchasing Terms & Conditions across our business
• Procuring products and services ensuring purchasing decisions are guided by safety quality delivery performance and value for money
• Creating maintaining and updating supplier records within the ERP system ensuring data accuracy and compliance
• Developing and managing supplier tracking processes including monitoring codes of conduct credit checks and supplier acceptance of terms and conditions
• Maintaining supplier contract registers and providing timely notifications to Senior Category Buyers regarding renewals expiries and key contract milestones
• Monitoring and overseeing inventory levels across General Stores and Food Stores through the I-Curate platform supporting effective stock control and product availability
• Managing supplier rebate (retro) agreements including calculating reconciling and processing payments and recoveries in a timely manner
• Ensuring procurement activities remain compliant with company policies and procedures including supplier due diligence and fraud prevention measures
• Reconciling company credit card purchases and allocating expenditure accurately to the appropriate departments and cost centres
• Matching goods received against purchase orders to facilitate accurate invoice processing and timely payment to suppliers
• Supporting the administration of sundry and one-off supplier payments ensuring appropriate authorisation and documentation
• Obtaining quotations negotiating with suppliers raising purchase orders and issuing them to vendors in a timely and accurate manner
• Building and maintaining positive supplier relationships while providing professional support to internal stakeholders and external partners
• Assisting with procurement reporting data analysis and continuous improvement initiatives to enhance purchasing processes and drive operational efficiencies
• Interacting with our guests always warm professional helpful and doing everything you can to exceed their expectations; playing your part in making their stay with us 5 star in every way

• You have previous experience in purchasing or a buying environment with knowledge of procurement systems (ERP/P2P) inventory and stock management purchasing processes from requisition to invoice
• With strong Excel skills you ideally have a background in financial accounting with exposure to negotiation and contracts; you also have exceptional attention to detail and take huge pride in producing accurate high-quality work
• Knowledge of Incoterms would be advantageous although a willingness to learn and develop in this area is equally important
• Strong analytical skills enable you to interpret data and present meaningful insights that support effective decision-making
• Reliability comes naturally to you and you consistently see tasks through to completion while maintaining high standards
• Thriving in a fast-paced environment you can adapt quickly and effectively prioritise competing demands to support the wider team
• Building positive relationships with colleagues stakeholders and suppliers is one of your strengths and you communicate with confidence and professionalism
• A proactive and enthusiastic approach allows you to identify opportunities for improvement and contribute to the success of the team
• Whether working independently or collaboratively you take ownership of your responsibilities and manage your workload effectively
• You have excellent verbal and written communication skills which enable you to build credibility and work effectively with a diverse range of stakeholders
• Highly motivated and possessing an immense sense of pride in your work; youre passionate about delivering the high standards for our guests in line with the Gleneagles brand
• You have a positive can do attitude to solving problems in a professional and courteous manner
• A strong team player with great communication skills and an enthusiastic approach; youre well organised and punctual
• You want to be part of a team that works hard supports each other and above all has fun along the way

• 30 days holiday (including bank holidays) that increases with service
• Seasonal parties and local social events
• 50% discount on Food & Beverage Country Pursuits Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range
• Golf Membership (with access to all 3 championship courses) for 50.00 per annum

• Flexi points into your Perkbox wallet to spend as you choose. The points can be spent immediately or you can save them up over a number of months for perks that cost that little bit more. All this gives you greater choice so you can pick the things that mean the most to you!
• Free pay day lunch and monthly drinks offers
• A generous refer a friend scheme

• Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at 95.00 per night a benefit available upon completion of 12 months service
• Friends & Family discounted rate of 225 - 275 B&B per night at Gleneagles
• Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels located across some spectacular locations including London Paris Rome Dubai Doha Rio NY Chicago and name just a few
• Subsidised single occupancy en-suite accommodation available on our grounds

• Pension scheme
• Life Insurance
• Employee Assistance Programme offering support and confidential advice for you and your family when you need it most
• Ongoing investment in your personal development with access to internal and external training qualifications and programmes
• Internal career opportunities across a wider range of specialisms and departments
• Monthly recognition programme
• Volunteering day every year with a charitable partner of your choice
• Gleneagles Cycle Scheme helping you spread the cost of the bike you really want while reducing your carbon footprint

• Gratuities (tips) and service charge (an additional charge added to our room rates and services across the hotel that is passed directly to our employees) are paid on a pro-rata basis regardless of your role
• It is estimated that in 2026 our full-time employees can expect to receive around 5000 in addition to their annual salary

If you are our next Procurement Assistant please forward your most recent CV to us today!

INDHP