Portfolio Director

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Overall Purpose of Role

You will play an important role in shaping the our future by leading the effective definition and delivery of the organisations project change portfolio and our Enterprise PMO function.

A key focus of the role is working with stakeholders across the organisation to translate the business strategy into a prioritised portfolio of deliverable business and IT change programmes. You will also ensure our projects are supported by credible business cases and take responsibility for optimising delivery across the portfolio including driving efficient resource allocation resolution of escalated issues and mitigation of key portfolio risks.

Responsibilities:

PMO function transformation

Lead transformation of the PMO function; assessing current capabilities and effectiveness

Implement structural changes to working practices to drive a step-change in PMO capability driving improved change management discipline and agility across the organisation

Strategic planning & portfolio definition

Lead the development and ongoing refinement of the overall change portfolio and approach (including Annual Operating Planning process)

Ensure all programmes and projects align with the strategic objectives of the organisation

Prioritise initiatives based on business impact and resource availability

Develop and maintain a multi-year delivery roadmap that extends beyond the horizon of annual budgeting and planning cycles

Portfolio management and delivery

Oversee the entire portfolio of change programmes ensuring timely and quality delivery

Plan and ensure allocation of resources efficiently and manage against the overall portfolio capex / opex budget ensuring key dependencies are identified and managed

Implement and maintain portfolio management processes and tools to track progress risks / issues and benefits realisation (applying both traditional and agile / lean methodologies as suited to individual projects)

Identify analyse and mitigate risks across the portfolio

Ensure that all programmes and projects meet agreed quality standards (incl. assurance reviews)

Drive continuous improvement in delivery practices (incl. post-implementation reviews)

Programme / project manager oversight

Manage a number of cross-business / function programme and project managers directly

Provided dotted oversight of project managers embedded within individual business lines

Ensure all project management activities comply with agreed internal methodologies (both traditional and agile/lean) and governance disciplines

As appropriate review existing delivery frameworks and methods to ensure they are fit for purpose

Stakeholder engagement and communication

Support programme / project sponsors in performing their roles effectively providing guidance on key decision points

Act as a key liaison between project teams and senior stakeholders (in particular supporting Product Managers)

Provide regular portfolio performance updates to programme boards executive committees boards and other forums

Ensure transparent and effective communication across all levels of the organisation

Work closely with HKEX stakeholders on aligning practices and providing relevant management information

Leadership and team development

Lead mentor and develop the PMO teams

Foster a collaborative and high-performing environment

Academic and Professional Qualifications Required:

Formal portfolio / change management qualifications essential (P3M PfMP MoP CPM PPS QA/QC methods etc)

University degree

Required Knowledge and Level of Experience:

Extensive experience in portfolio management and change delivery in a similar role

Demonstrable experience leading complex multi-year transformation programmes

Experience across both traditional / waterfall and lean / agile methods of delivery

Experience in managing and leading people across multiple teams

Strong understanding of project lifecycles and methodologies

- Financial services background strongly preferred ideally familiarity with exchange trading and clearing products systems and processes

Previous experience of working in a matrix organisation structure with ability to build relationships and influence staff at different levels

Effective and efficient in training coaching and mentoring project teams sponsors and other senior stakeholders