People & Office Administrator (Mat. Cover)

FTC (Maternity Cover 9 months). London-based.Hybrid role

About the role

Your role is to support the People & Culture Lead with a wide range of HR tasks including HR administration maintainingthe HRIS and ensuring the seamless operation of the People & Culture function. Additionally this position involves taking ownership of key office support responsibilities contributing to the smooth running of day-to-day operations.

Whatyoulldo

HR Administration:

• Createand distribute Company letters andcontracts for freelancers&employees.
• Actionthe neededright-to-workfor new joinersfor theirregion.
• Lead the onboarding process ensuring all tasks are completed documents are signed and files are accurately stored while continuouslyidentifyingopportunities to improve the process.
• Maintain up-to-date visa right-to-work checks flag upcoming visa expirations to thePeople & CultureLead.
• Ensure all employee changes are reflected in the S&L system coordinating with TAand IT as monthly HR credit card transactions in collaboration with the Finance team.
• Maintaining up-to-date andaccuraterecords includingprocessingand storing documents

HRIS Management:

• Support thePeople & CultureLeadin keeping the HRIS up to date includingbut not subject to Company links and documents public holidays employee profiles (e.g. notice periods probation end dates salary/job changes).

PayrollAdministration:

• Assist thePeople & CultureLeadin managing the payroll platform actioning admin requests and addressing document queries from employees.

Employee Engagement:

• Organise and manage employee gifts for birthdays leavers and special occasions.

• Support with the preparation of the People slide for the monthly Townhall presentation sharing key People updates for the monthly IMM.

• Support thePeople & CultureLeadin planningemployee socials and events ensuring they are engagingandinclusive.

Office Support:

• Manage bi-weekly office needs such as groceries and supplies and coordinate cleaning arrangements with the office cleaner.

• Provide support to EMEA employees for business travel and accommodation in line with Finance approvals.

Private Medical Insurance and Other Benefits:

• Assistwith the management of Greenparks Private Medical Insurance and other employee insurances as needed.
  

About you

• HR or office admin experience preferred graduates welcome with strong soft skills and eagerness to learn

• HRIS/payroll familiarity a plus training provided

• Strong attention to detail and accuracy

• Discreet and trustworthy with confidential information

• Excellent organisational skills able to manage multiple priorities

• Clear professional communication

• Proactive and solutions-focused
• Positive attitude confident to ask questions and learn quickly

Required Experience:

Junior IC