People Administrator

About Ogilvy

Ogilvy part of WPP has been creating impact for brands through iconic culture-changing value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity innovating at the intersections of its advertising public relations relationship design consulting and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC signifying its ability todeliver creative solutions that drive unreasonable impact for clients and is a WPP company (NYSE: WPP). For more information visit and follow us on LinkedInXInstagram and Facebook.

About WPP

WPP is the trusted growth partner for the worlds leading brands. We unitecutting-edge media intelligence and data solutions world-class creativity next-generation production transformative enterprise solutions and expert strategic counselin a single company powered by exceptional talent and our agentic marketing platform WPP Opento help our clients navigate change capture opportunity and deliver transformational growth. For more information visit.

Department: UK People Team - role known internally as People Executive
Location:London Sea Containers - hybrid 2/3 days onsite
Contract type:12 Month Fixed Term Contract
Full Time/Part time: Full Time 35 hours per week

About the Role

We are looking for an exceptionally organised process-driven People (HR)Administratorto join our busy Talent Team on a 12-month fixed-term contract.

This is an administrative hands-on role focused on the day-to-day coordination of our employee lifecycle. If youre someone who takes pride in flawless execution loves a busy to-do list and is happiest when processes are running smoothly and data is accurate this could be a great role for you!

This role is perfect for someone with previous experience as an Office Administrator Recruitment Coordinator or HR Assistant who loves the people side of a business. Because this is a fixed-term contract focusing on operational delivery it is best suited to someone who enjoys mastering a process and executing it brilliantly rather than someone looking for immediate career progression or strategic HR development.

As our HR Administrator you will be a pivotal part of the team. You will handle everything from preparing contract amendments to ensuring our HR system (Workday) is perfectly maintained. You will also be the friendly organised first point of contact for employee queries and coordinate our onboarding process to give new starters a seamless welcome.

Responsibilities

• Administrative Ownership:Prepare all paperwork for employee changes (probations promotions contract amendments salary increases and leaver details) accurately and in a timely manner.
• Data Management:Act as the gatekeeper for our employee data maintaining and updating our HRIS system (Workday) to ensure 100% accuracy and compliance.
• Onboarding Coordination:Coordinate the logistics for new joiner inductions ensuring all admin IT requests and paperwork are completed so their first day is a success.
• First Point of Contact:Manage the shared HR inbox answering day-to-day queries regarding benefits policies and agency life with tact empathy and professionalism.
• Payroll & Ops Liaison:Provide accurate monthly change data to the Payroll and Front of House teams to ensure seamless execution.
• Process Efficiency: Work closely with the People Advisors to keep our templates files and admin processes organised and up to date.

What Youll Need

• Strong Administrative Experience:Proven experience working in a fast-paced administrative role (e.g. Office Admin Recruitment Administration Operations or HR Admin).
• Exceptional Attention to Detail:You are someone who spots the missing detail in a contract and takes pride in error-free data entry.
• Superb Organisation Skills: You love structure know how to prioritise a busy workload and are driven by meeting deadlines.
• Great Communication & Interpersonal Skills:You are a natural helper who enjoys interacting with people and can handle sensitive/confidential information with discretion.
• Systems Confident:Comfort using databases and systems.
• A Reliable Hands-On Attitude:You are happy to get stuck in work independently to get tasks done and support a busy collaborative team.

As a People Administrator you are pro-active and approach every task with a can-do attitude. You take pride in your work and strive for operational excellence. You are organised display a keen eye for detail and are solutions focused. You maintain an awareness and consideration of the wider business context in everything that you do.

We believe that every role here at Ogilvy UK should allow for development and growth. So naturally some of this role will be learning as you work and we hope thats okay and what you want too. Please dont worry if youre missing a skill or three. Its our job to provide you with the development to elevate you to the next level. So please dont be put off applying even if you dont feel you have everything outlined.

Benefits & Culture

At Ogilvy we are a friendly collaborative and eclectic team united by a shared commitmenttodoing the best work of our lives. Beyond client workyoullhave the chance to shape our vibrant culture join active social teams and contribute to our industry-leading DEI initiatives.

Here is a snapshot of the benefits we offer:

• Hybrid Working:We embrace a hybrid model that blends collaborative in-office time with the flexibility to work remotely.
• Annual Leave:25 days holiday a paid volunteering day plus theoptionto buy up to 5additionaldays.
• Pension:agenerous matchedscheme. Contribute 4% (Ogilvy pays 6%) up to a maximum contribution of 7% (Ogilvy pays 10.5%totallinga powerful5%).
• Healthcare& Wellbeing:BUPA Private Medical Insurance plus discountedBUPAdentalcoveror financialcontributiontowards your physical and mental wellness.
• Employee Assistance:24/7 access to remote GPs mental health support physio nutrition consultations and confidential counselling for you and your family.
• Free 1-to-1 Coaching:Professional and personal growth coachingsessions annually.
• Life Assurance& Income Protection:Financial peace of mind for youand yourloved ones.

Ogilvy champions innovation and the thoughtful application of AI. We encourage you to use AI tools to enhance your application and achieve the best possible results. During interviews we may explore how you leverage AI showcasing your judgment and ability to integrate these technologies ensure your application authentically reflects your own skills experience and unique contributions