PA to General Manager J&J Surgery & Leadership Team Administrator

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

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Job Description:

Fueled by innovation at the intersection of biology and technology were developing the next generation of smarter less invasive more personalized treatments.

Are you passionate about improving and expanding the possibilities of surgery Ready to join a team thats reimagining how we heal Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the worlds most prevalent conditions such as obesity cardiovascular disease and cancer. Patients are waiting.

Your unique talents will help patients on their journey to wellness. Learn more at Overview

This role provides high-level executive administrative support to theGeneral Manager Surgery UK & Ireland as well as providing comprehensiveoperations support toSurgery J&J UKI Teams based in the Pinewood Campus and at the new Maidenhead site from Oct 2026.

Principal Accountabilities: Major end results the job is expected to achieve

Key Responsibilities

Executive & Business Support

• Provide day-to-day executive support to the General Manager J&J Surgery UK & Ireland including complex diary management prioritisation of requests and determination of appropriate courses of action.

Meetings Travel & Office Management

• Coordinate RLT /LT meetings when held within the region including venue sourcing (internal/external) contracting agency engagement travel logistics invitations and attendee tracking.

• Manage executive travel coordination and expense reporting.

• Provide office management support as required including visa coordination and administrative compliance tasks.

• Act as a trusted liaison between senior leaders internal stakeholders and external partners across the global J&J network.

• Prepare correspondence presentations reports and other business documentation in multiple formats with a high degree of accuracy and discretion.

• Manage the business calendar master calendars and governance documentation.

• Support ad hoc strategic projects as required by the GM and leadership teams.

Photocopying/Binding presentations for MedTech Prof Ed teams RSM and Sales Teams and distribute accordingly via DHL or Royal Mail. Site point of contact for any photocopy requests to support the commercial sales business
Maintain a good standard of housekeeping in the office environment and rectify and raise any facilities requests

Adhere to the companys procedures as detailed in the SOPs with regards to financial andprocesses

- Working on J&J Emarketplace Ariba Buying Platform and associated platforms

• Raising Purchase Orders/resolving queries/goods receipting

• Liaising with PO requesters ensuring all correct information is provided to enter onto Emarketplace

• Liaising with suppliers

• Managing Monthly Accrual System

• Supporting PMOs with IVQA PO requests and reconciling timesheets once approved by Hiring Manager

• Make the necessary arrangements for any new starters with support with inductions and office tour to ensuring all hardware etc is ordered working with various departments to support the new starters.

• Provide cover for other admins within the Shared Admin Team as and when requested by Line Manager.

Attend internal and external meetings as and when required
Co-ordinate departmental records retention day in accordance with company policy and Procedures

Qualifications And Experience

Required Qualifications & Experience

Education & Experience

• Minimum5 years experiencein Executive Administration Event Management Office Management or a closely related role.

• Proven experience supporting senior executives ideally within aglobal matrixed organisation.

• Demonstrated experience leading large-scale high-profile corporate events.

Skills & Competencies

• Exceptional organisational and prioritisation skills with the ability to manage multiple projects simultaneously.

• High attention to detail ensuring accuracy timeliness and quality of all deliverables.

• Strong interpersonal skills with the ability to communicate effectively at all levels including senior leadership and external partners.

• Professionalism discretion sound judgment and a high degree of accountability.

• Ability to respond agilely to last-minute changes with a strong sense of urgency and a cando mindset.

• Excellent written and verbal communication skills.

• Advanced proficiency inOutlook Word Excel and PowerPoint.

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