Operations Assistant

Role Purpose

To provide secretarial and administrative support to UK Consultancy team on a daily basis to ensure that their needs and the clients needs are met at all times. 

This role will be supporting the Midlands and South Building Consultancy team.

Key Responsibilities

-          An understanding of the teams priorities including diary management.  This involves organising travel arrangements client and internal meetings lunches and dinners. 

-          Organisation of internal and external events including client entertaining and network events 

-          Creation of Letters and PowerPoint presentations from scratch to a high standard 

-          Preparation of outgoing correspondence and various other document. 

-          Dictation typing amending formatting and binding reports 

-          Creating agendas/collating all papers ahead of meetings 

-          Full management of filing/e-filing/archiving 

-          Meet and greet clients including booking meeting rooms equipment and organising refreshments as necessary 

-          Communicate with the team ensuring a high level of awareness of current priorities and whereabouts 

-          Travel and expenses management 

-          Administrative duties for the business one team Charity Partner Shelter in accordance with supporting the Exec Director 

-          Other ad hoc tasks as and when required 

Person Specification/Requirements

-          Prior PA/Secretarial experience 

-          Experience of working with internal/external clients 

-          Ability to work proactively and co-operatively 

-          Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met 

-          Pro-active and enjoys working autonomously and as part of a wider team 

-          Being one step ahead i.e knowing where they need to be when and with the right paperwork 

-          Maintains a positive attitude towards routine tasks 

-          Accurate and exceptional attention to detail 

-          Extremely professional and approachable whilst also being adaptable 

-          Understands and appreciates the importance of using discretion 

-          Team player who deals effectively with colleagues and clients 

-          Excellent IT skills (Word Excel MS Outlook & PowerPoint) for the production of high quality documents reports correspondence diary and email management 

-          Excellent communication skills both verbally and in writing 

Additional Information :

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time