Operations and Business Team Leader
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Job Summary
The Emma Caldwell Public Inquiry established under the Inquiries Act 2005 is an independent investigation into matters of significant national interest. Although independent of the Scottish Government it is largely staffed by civil servants on assignment from SG working under the direction of the Chair Lord Scott.
The Inquiry team is responsible for delivering a full range of administrative and operational functions including policy development strategic planning finance facilities management security and communications.
We are seeking to recruit an Operations and Business Team Leader for the duration of the Inquiry. The Operations and Business Team Leader plays a crucial role in managing the Inquirys relationships with external contractors coordinating facilities and logistics within the Inquiry office and overseeing expenditure and financial forecasting. This is a cross-cutting role that requires the post-holder to work collaboratively with teams across the Inquiry the Scottish Government and external stakeholders to ensure the delivery of a high-quality service and support the Inquirys reputation as a trusted open and accessible organisation.
- Lead the Operations team to deliver planning and all logistics required to fit out (RIBA stage 5 7) and maintain the Inquiry office including liaison with lead building contractor building management team and sub-contractors; securing cleaning and facilities management services; co-ordination of security assessments and ongoing risk mitigations and support for the smooth running of public hearings;
- Be responsible for maintaining and improving robust financial management forecasting and reporting of Inquiry expenditure including supporting the Chair in meeting their statutory duty to avoid unnecessary costs; proper governance arrangements and application of the SPFM and thorough analysis of expenditure for publication and associated media lines (in collaboration with the Head of Communications);
- Lead on ensuring that position management arrangements processes systems and resources are in place to support the operational delivery of the Inquiry teams and take account of feedback;
- Manage and develop positive relationships with contractors providing data protection officer hearing broadcast and legal accountancy services ensuring evaluation and contractual obligations are met within set durations and budgets;
- Build and maintain strong working relationships with building management facilities contacts of other tenants SG Security and iTecs Mitie and sub-contractors to ensure the ongoing functionality of Inquiry office and associated equipment and services;
- Provide proactive support and strategic advice to the Deputy Secretary Head of Operations and Senior Leadership Team (SLT) as required ensuring timely visibility of key matters and appropriate consultation on significant risks issues and decisions
- Line management of the wider operations team.
Responsibilities
Success profiles are specific to each job and they include the mix of behaviours experience and technical criteria (if applicable) that candidates will be assessed on.
- Operation Leadership and Management - Practitioner Level
- Working knowledge of RIBA framework and proven ability to provide leadership in a project delivery environment providing a quality service and collaborating with a wide range of professional services.
- Strong understanding of budget management processes and milestones with experience of forecasting and reporting in a non-core SG setting plus handling of pro-active release of expenditure.
- Changing and Improving - Level 4
- Managing a Quality of Service - Level 4
- Communicating and Influencing - Level 4
Skilled Worker Sponsorship not being offered
Skilled Worker sponsorship is not available for this role. As a result we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Recruitment Principles
As a government organisation we adhere to the Civil Service Commission Recruitment Principlesand we investigate any complaintsreceived in relation to recruitment cases.
Qualifications
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education health the economy justice housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
The Inquiry will have two bases one in Edinburgh for the administration and one in Glasgow for the oral hearings. The postholder will be required to travel regularly between the sites. While virtual & hybrid working may be feasible at some points there is an expectation that the post holder will be present in Glasgow for the duration of the inquiry hearings.
Due to the nature of delivering public hearings annual leave and flexible working hours will be restricted at times during this post. While job sharers and individuals on any working pattern are welcome to apply the likely restrictions should be noted and may not suit all.
Equality statement
Further information about this opportunity is available from or
The Inquiry aims to uphold the highest standards of independence and impartiality. Before applying all candidates are asked to consider if their career history gives rise to any conflict of interest with the Inquirys Terms of Reference. Any queries regarding this should be sent to the recruiting manager.
Required Experience:
Manager
