Operations Administrator

What We Can Achieve Together:

As an Operations Administrator you will provide essential administrative and officebased operational support to the TNC Europe team ensuring the smooth daytoday functioning of the London office and consistent administrative support to Europebased staff. The role focuses on coordination implementation and onsite support operating within established policies procedures and guidance. You will work closely with the Operations Manager Europe Region and other colleagues to support operational activities maintain accurate records and deliver reliable administrative services that enable teams to work effectively. Reporting to the Operations Manager Europe Region the position will be based in London United Kingdom and requires an onsite presence in the London office at least three (3) days per week. As the London office does not have a dedicated reception function this role will provide daytoday onsite administrative and coordination support for staff and visitors.

Essential Functions:

The Operations Administrator provides administrative office coordination and operational support services to the Europe-based staff. Based on site the role acts as a local administrative point of contact for UKbased staff visitors and service providers supporting the practical running of the office in line with established processes and guidance. The Operations Administrator supports a range of routine and recurring administrative activities including finance and procurement administration information systems coordination recordkeeping and event support. They work within defined procedures escalating nonroutine issues risks or exceptions to the Operations Manager as appropriate. The role applies established processes templates and systems to maintain accurate records prepare standard reports track transactions and ensure administrative tasks are delivered on time. The Operations Administrator supports coordination across teams by sharing information following up on actions and assisting colleagues in navigating administrative requirements.

Responsibilities and Scope:

• Carry out assigned administrative and officebased tasks independently in line with clearly defined policies procedures and instructions escalating complex nonroutine or highrisk matters to the Operations Manager as appropriate.

• Support facilities and office services in London including coordinating building access office supplies meeting room readiness and vendor requests in line with agreed processes

• Assist with routine logistics procurement administration and facilities coordination for London and where needed other Europe locations

• Support onboarding activities for Europe-based staff by coordinating access workspace readiness organizing orientation sessions and preparing necessary materials under guidance from the Operations Manager

• Implement and maintain accurate records of operational activities including inventory control filing systems (both physical and digital) to ensure easy access and retrieval of documents

• Provide administrative support for internal meetings and events taking place in London including room setup logistics coordination and basic onsite assistance

• Perform financerelated administrative tasks including raising purchase requests processing invoices tracking expenses and flagging discrepancies for review

• Serve as a team member for assigned projects; providing support such as research or implementation as assigned by management under coordination of all projects with several variables working within a defined timeline and budget

• Complete other duties within the scope of the role as assigned by supervisor

What Youll Bring:

• Bachelors degree and 2 years related experience or equivalent combination

• Fluency in English. Knowledge other languages is advantageous

• Experience coordinating administrative processes

• Experience generating reports and interpreting data

• Experience in business writing editing and proofreading

• Experience organizing time and managing diverse activities to meet deadlines

• Experience working across teams and communicating with a wide range of stakeholders

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.

• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.

• Ability to use existing technology to achieve desired results.

• Excellent customer service skills and focus.

• Experience interpreting guidelines to achieve desired results.

• Knowledge of current trends in specific field.

• Strong organization skills accuracy and attention to detail.

Who We Are:

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

What We Bring:

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits retirement benefits parental leave paid time off life insurance and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.