Office ManagerEA (part time)

We need someone to keep us & our office running the kind of person who notices the printer is out of toner before anyone else does knows who to call when the wifi goes down helps with tasks and requests and makes sure the space feels like somewhere people actually want to come to work.

This is a broad practical role. No two days will look the same. Youll be the go-to for anything office and operations related working closely with our Chief of Staff and interfacing with building management suppliers and the entire team.

Tasks

Office & Facilities

• Day-to-day management of the office environment keeping it clean stocked and functional
• Primary point of contact with the building owner and facilities management team
• Coordinate any maintenance repairs or contractor visits
• Manage meeting rooms shared spaces and office layout as the team grows

IT & Equipment

• Set up laptops monitors printers and peripherals for everyone
• Troubleshoot basic IT issues wifi printers screens peripherals and escalate to external IT support when needed
• Maintain an inventory of office equipment and coordinate repairs or replacements
• Manage vendors/licenses/etc

Procurement & Supplies

• Own ordering for office supplies kitchen stock and equipment
• Manage supplier and vendor relationships getting the best value without over-complicating it
• Handle ad hoc purchasing requests from the team

Health & Safety

• Maintain basic health and safety compliance first aid kit fire safety risk assessments
• Act as the on-site point of contact for H&S matters

General Support

• Help coordinate team events offsites and in-office lunches or socials
• Help with expense and invoice management
• Support the Chief of Staff and leadership team with ad hoc operational tasks
• Be a friendly reliable presence that the team can count on

Requirements

Must-have

• Previous experience in an office management facilities or operations coordinator role
• Comfortable with basic IT troubleshooting you dont need to be a technician but you shouldnt be fazed by a router reset or a printer driver issue
• Highly organised with a can-do attitude and a low ego about whats your job
• Good with suppliers and building contacts professional clear and able to follow through
• Proactive: you spot problems before they become complaints
• Comfortable working independently and managing your own time across part-time hours

Nice to have

• Experience in a scale-up or similarly fast-moving environment
• Familiarity with procurement or vendor management
• Basic knowledge of health and safety requirements

Benefits

• Become part of a category-defining startup which transforms how industrial companies operate and compete
• Close collaboration with an elite interdisciplinary team of seasoned tech and business leaders
• A competitive compensation package
• A dynamic office in the heart of London designed to foster creativity and collaboration
• A company committed to social and environmental responsibilitywe pledge to be a net-zero CO₂ company and donate 1% of our revenue to social causes