Office Manager – Secondary School – Ipswich

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Secondary School in Ipswich serving pupils aged 1118 within a diverse and inclusive community.

The school has high expectations for pupils and staff and is committed to providing an organised safe and supportive environment. Its administrative team is central to the smooth running of the school and works closely with teaching staff senior leaders pupils and families.

The school is seeking an experienced Office Manager to coordinate its busy administrative office.

The Office Manager will oversee the daily operation of the school office and ensure administrative processes are completed efficiently.

Responsibilities will include:

• Coordinating the day-to-day work of the school office.

• Managing administrative priorities.

• Supporting and coordinating administrative colleagues.

• Acting as a key point of contact for parents and visitors.

• Managing telephone calls and correspondence.

• Responding to general enquiries.

• Maintaining accurate pupil records.

• Updating management information systems.

• Preparing letters and reports.

• Supporting senior leaders.

• Organising meetings and appointments.

• Supporting school events.

• Maintaining filing systems.

• Supporting admissions.

• Assisting with attendance administration.

• Monitoring office supplies.

• Liaising with suppliers.

• Maintaining confidential records.

• Coordinating administrative projects.

• Ensuring deadlines are met.

The successful candidate will need to ensure that the school office remains organised and responsive throughout the school day.

This will involve prioritising requests coordinating workloads and ensuring that urgent matters are addressed promptly.

The ability to remain calm during busy periods will be important.

The Office Manager will communicate with parents pupils staff and visitors on a daily basis.

You will need to be professional approachable and confident when dealing with enquiries.

You should also be able to recognise when a matter requires escalation to a senior member of staff.

The role will involve providing administrative support to senior leaders.

This may include:

• Arranging meetings.

• Preparing documents.

• Producing reports.

• Coordinating appointments.

• Preparing correspondence.

• Maintaining records.

• Supporting school projects.

The successful candidate should have:

• Previous office management or senior administration experience.

• Excellent organisational skills.

• Strong written and verbal communication.

• Excellent attention to detail.

• Strong IT skills.

• Confidence using Microsoft Office.

• Experience handling confidential information.

• The ability to manage competing priorities.

• Strong problem-solving skills.

• A professional and approachable manner.

• The ability to work independently.

• Experience coordinating colleagues.

• A proactive approach.

Previous school experience would be advantageous.

The Office Manager will handle sensitive pupil and family information and must maintain confidentiality.

You will be expected to follow all safeguarding data protection and information-handling procedures.

This is an excellent opportunity for an experienced administrator or Office Manager to join a well-established Secondary School in Ipswich.

If you are an experienced Office Manager or senior administrator looking for a permanent opportunity in Ipswich please send your CV as soon as possible.