Office Manager – Independent Secondary School – York

Start Date: As soon as possible
Contract: Full-time Permanent
Salary:per annum dependent on experience

This is a well-established Independent Secondary School in York providing a broad and ambitious education for students across Key Stages 3 4 and 5.

The school has a strong academic culture alongside a clear commitment to student wellbeing personal development and extracurricular opportunities. Students are encouraged to take responsibility for their learning and contribute positively to the wider school community.

The school has a large and experienced administrative structure with support staff working closely with teachers and senior leaders to ensure that the school operates efficiently.

The Office Manager will have an important role within this structure overseeing the smooth running of the main administrative office and coordinating a range of operational tasks.

The successful candidate will join a professional and collaborative team where organisation communication and attention to detail are highly valued.

The school is seeking an experienced Office Manager to oversee the daily operation of its busy school office.

This is a varied position requiring someone who can confidently coordinate administrative processes support colleagues and ensure that the office operates efficiently throughout the school day.

The Office Manager will work closely with senior leaders administrative colleagues teaching staff parents students and external contacts.

You will be responsible for coordinating office procedures monitoring workloads and ensuring that important administrative deadlines are met.

The successful candidate will need to be highly organised confident managing people and capable of dealing with changing priorities.

• Oversee the day-to-day operation of the school office.

• Coordinate administrative duties across the office team.

• Allocate tasks and monitor completion where appropriate.

• Provide administrative support to senior leaders.

• Manage incoming telephone calls emails and correspondence.

• Ensure parents and visitors receive a professional and welcoming service.

• Maintain accurate school records and administrative systems.

• Support the organisation of meetings appointments and school events.

• Coordinate administrative deadlines and key office activities.

• Assist with admissions and student administration.

• Support attendance and pupil record processes.

• Maintain confidential staff and student information.

• Ensure office procedures are followed consistently.

• Monitor stationery and office supplies.

• Liaise with suppliers and external service providers.

• Prepare reports correspondence and administrative documents.

• Support the preparation of school communications.

• Assist with recruitment and onboarding administration where required.

• Maintain appropriate filing and document-management systems.

• Support safeguarding and visitor procedures within the school office.

• Ensure administrative information is processed accurately.

• Help identify improvements to office systems and processes.

• Work closely with the School Business Manager and senior leadership team.

• Support other administrative functions during busy periods.

The successful candidate will have strong previous experience in office management school administration or a similar professional environment.

You should be confident coordinating colleagues and managing multiple responsibilities simultaneously.

The role requires someone who is proactive and capable of identifying what needs to be done without requiring constant supervision.

Excellent communication skills are essential as the Office Manager will regularly communicate with staff students parents visitors and external organisations.

You must also be confident handling confidential information and understand the importance of professional standards within a school environment.

Strong IT skills are required particularly Microsoft Word Excel and Outlook.

• Previous experience as an Office Manager School Administrator or Senior Administrator.

• Strong organisational and coordination skills.

• Excellent written and verbal communication.

• Confident managing competing priorities.

• Strong IT skills including Microsoft Office.

• Excellent attention to detail.

• Ability to manage confidential information.

• Professional and approachable manner.

• Ability to work independently and as part of a team.

• Experience managing or coordinating administrative staff is desirable.

• Previous school or education experience is advantageous.

• Strong understanding of professional office procedures.

• Commitment to safeguarding and student welfare.

• Full-time permanent contract.

• Established and professional school environment.

• Supportive senior leadership team.

• Experienced administrative colleagues.

• Modern school facilities.

• Opportunities for professional development.

• Varied and responsible management position.

• Collaborative working culture.

• Opportunity to play a central role in the smooth running of the school.

To apply for the Office Manager position please send your CV as soon as possible.