Office Manager – Independent Primary School – Cheltenham

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Independent Primary School in Cheltenham providing a welcoming and ambitious environment where pupils are encouraged to achieve highly while developing confidence independence and strong social skills.

The school has a strong sense of community and places importance on maintaining high standards across both its academic provision and day-to-day operations. Its administrative team plays a central role in ensuring that communication pupil records staffing arrangements and general school procedures are managed efficiently.

The school is seeking an experienced Office Manager who can take responsibility for the smooth running of the school office while providing a professional and approachable service to pupils parents staff and visitors.

The successful Office Manager will coordinate the day-to-day operation of the schools administrative office.

Responsibilities will include:

• Managing the daily workload of the school office.

• Coordinating administrative tasks and priorities.

• Acting as a key point of contact for parents and visitors.

• Answering telephone calls and responding to correspondence.

• Managing general school enquiries.

• Maintaining accurate pupil records.

• Updating the schools management information system.

• Preparing letters reports and school documentation.

• Supporting senior leaders with administrative requirements.

• Coordinating meetings and appointments.

• Supporting school events and activities.

• Maintaining effective electronic and paper filing systems.

• Supporting admissions and pupil administration.

• Assisting with attendance administration.

• Monitoring office supplies and ordering resources.

• Liaising with suppliers and external organisations.

• Supporting administrative staff where required.

• Maintaining confidentiality.

• Ensuring important deadlines are met.

The Office Manager will be responsible for ensuring the office remains organised and responsive throughout the school day.

This will involve prioritising competing requests coordinating workloads and ensuring urgent matters are dealt with appropriately.

The successful candidate should be comfortable working in a busy environment where priorities can change quickly.

The role will involve regular communication with parents pupils staff and visitors.

The successful candidate will need to provide a friendly but professional first point of contact and ensure that enquiries are directed to the correct person.

You will need to remain calm and organised when dealing with multiple enquiries at the same time.

The Office Manager will work closely with senior leaders and may assist with:

• Preparing correspondence.

• Arranging meetings.

• Producing reports.

• Maintaining documentation.

• Coordinating appointments.

• Organising school events.

• Managing administrative projects.

• Preparing pupil information.

Strong attention to detail will be essential.

The ideal candidate will have:

• Previous experience in office management or senior administration.

• Excellent organisational skills.

• Strong written and verbal communication.

• Excellent attention to detail.

• Strong IT skills.

• Confidence using Microsoft Office and spreadsheets.

• Experience maintaining confidential records.

• The ability to manage competing priorities.

• Strong problem-solving skills.

• A professional and approachable manner.

• The ability to work independently.

• The ability to coordinate colleagues effectively.

• A proactive approach to administration.

Previous experience within an education setting would be advantageous.

The Office Manager will have access to sensitive pupil and family information. The successful candidate must therefore maintain confidentiality and follow all school procedures relating to safeguarding data protection and information security.

This is an excellent opportunity for an experienced administrator or Office Manager to join an established Independent Primary School in Cheltenham.

If you are an organised professional and reliable Office Manager looking for a permanent opportunity in Cheltenham please send your CV as soon as possible.